Job Overview:
We are seeking a highly organized and proactive Personal Assistant & office assistant to support the owner of the company with administrative tasks while also managing projects and ensuring smooth execution of business initiatives. The ideal candidate will be detail-oriented, tech-savvy, and capable of handling multiple responsibilities, from scheduling, follow up, email management to coordinating projects, deliveries, and team communication.
Key Responsibilities:
Personal Assistant Duties:
Expense reports , business reports
Manage executive calendar, email, and team communication.
Screen emails, respond to inquiries, and maintain professional correspondence.
Handle personal tasks, reservations, and errands.
Prepare reports, presentations, and meeting materials.
Maintain confidentiality and handle sensitive business matters with discretion.
Project Coordination Duties:
Oversee and track project timelines, deliverables, and deadlines.
Communicate with team members, vendors, and suppliers to ensure smooth execution.
Use tools to track every project and task
Conduct research and provide insights on business initiatives.
Data impute
Note taking , patching in calls , coordinating deliveries
Qualifications & Skills:
Proven experience as a Personal Assistant, Executive Assistant, or Project Coordinator.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to multitask and prioritize in a fast-paced environment.
Tech-savvy with experience using Google Suite, Microsoft Office, Slack, and project management software.
Problem-solving mindset and ability to work independently.
Discretion and professionalism when handling confidential matters.
Why Join Us?
Work closely with a dynamic executive and be involved in key business projects.
Opportunity for career growth and learning across multiple business functions.
Flexible work environment with a mix of administrative and project-based work.
Monday - Friday
In office No remote option
health insurance
Paid time off
Breakfast and Lunch served