We are seeking a highly organized and responsible office assistant to join our growing organization. In this position, you will perform clerical tasks, answer phones, and sort mail.Other duties will include assisting office managers and executives with preparing documents, organizing files, managing existing documents, and generally keeping the office organized, tidy, and running smoothly.
Office Assistant Duties and Responsibilities
Answer phone inquiries, direct calls and provide basic company information
Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed
Manage and maintain files, records, and correspondences
Type documents, drafts, and invoices
Update staff calendars and organize schedules
Prepare information and research for executive needs
Oversee mail deliveries, packages, and couriers
Purchase, track, and invoice office supplies for each department
Office Assistant Requirements and Qualifications
High school diploma or equivalent; associate's or bachelor's degree preferred
Prior experience handling office responsibilities, experience in customer service, or related field
Proficient computer skills, including AdobePro, Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars
Excellent written and verbal communication skills
Highly organized multitasker who works well in a fast-paced environment
Willingness to learn and to grow with the company
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