Administrative Assistant

Private Wealth Fund located in Midtown, Manhattan is seeking to hire an experienced Administrative Assistant (Contractor) to provide high-level administrative support to multiple Senior Vice Presidents (SVPs). This role will primarily focus on managing expense reporting, calendar scheduling, and day-to-day administrative tasks. The ideal candidate will be detail-oriented, highly organized, and capable of working in a fast-paced environment while handling confidential matters with discretion. Hours are 8:30/9am-5/5:30pm with flexibility after/before hours given time zone difference (this role coordinates heavily between US and Saudi Arabia).Responsibilities:Manage and reconcile SVPs' expense reports, ensuring accuracy and timely submission in accordance with company policies.Maintain complex and dynamic calendars, including scheduling internal and external meetings, conference calls, and travel arrangements.Coordinate logistics for meetings, including preparing agendas, organizing materials, and arranging catering/room bookings as needed.Serve as a key point of contact for the SVPs, handling correspondence and prioritizing requests.Track and manage deadlines, approvals, and follow-ups to ensure smooth day-to-day operations.Provide additional administrative support for ad hoc projects and assignments as required.Summarize and prioritize the relevant teams' weekly, monthly and quarterly activities, key events, and deadlines, then facilitate alignment of resources to meet those objectives Requirements:3+ years of administrative experience supporting senior executives.Strong organizational skills and the ability to manage multiple priorities simultaneously.Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and expense management tools (Workday, or similar).Excellent written and verbal communication skills.Strong attention to detail, with a high level of accuracy in handling expense and calendar managementBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)