Administrative Assistant

Our client, a non-profit organization located in Morningside Heights, is seeking a long-term Temp Administrative Assistant to join their team! This role is hybrid (2 or 3 days/ week onsite; other days remote ). This person will also be traveling with the team (1 trip per month estimated). The standard daily hours are 10am-6pm (flexibility for OT when they have events). This is an open-ended temp role. Hourly pay rate is $30.00-35.00/hr DOE.Duties and Responsibilities include, but are not limited to:Scheduling appointments and maintaining calendars;Organizing and scheduling both internal and external meetings using administrative software (Experience with Calendly, Google Suite, and Zoom required);Writing and distributing meeting minutes for executive team members;Creating spreadsheets to track ongoing budgets, projects, contact lists, and various benchmarks of organization;Drafting, proofreading, editing, and distributing correspondence, memoranda, and reports;Assisting in the management of accounts (i.e. email accounts and Harvest timekeeping);Creating and/or maintaining filing systems, both electronic and physical;Ordering office supplies and researching new deals and suppliers;Booking travel arrangements;Consistently researching ways to improve administrative processes.The Ideal Candidate should have:Familiarity with the organization's programs and initiatives;Previous work experience with a non-profit or social justice organization;Effective written and oral communication skills;Strong organizational, multi-tasking, and prioritizing skills;Demonstrated ability to be proactive, take initiative, exercise good judgment, discretion, and confidentiality in all tasks;Experience with timekeeping systems;Proficiency in Microsoft Office, Google Suite, Calendly, and Zoom scheduling;Experience managing, preserving, and protecting electronic files through cloud-based servers;Flexibility to pivot as needed and react with appropriate urgency to situations that require a quick turnaround in a high-paced environment;Ability to work successfully with different work styles and approaches;Events management experience;Basic accounting skills (preferred, but not required).Administrative Experience: 2+ years minimum (Required)Education: Associates degree (Required), Bachelor's degree (Preferred)Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)