POSITION SUMMARY
Under the guidance of the Grandlife F&B Office Manager, the F&B Office Coordinator is responsible for
assisting with F&B administrative needs, and daily F&B Reporting.
The F&B Office Coordinator must effectively communicate with vendors and guests while providing timely reporting. The F&B Office Coordinator performs following Grandlife Hotels Service Culture and achieves stated objectives in timely and accurate reporting, guest relations, professionalism, positive teamwork, and organization.
ROLE RESPONSIBILITIES
o Assist with reconcile general ledger for all F&B outlets
o Assist with reconcile F&B monthly statements
o Assist with generate Monthly Sales Mix Reports for all venues
o Create Purchase Orders for F&B outlets for all venues:
Soho Grand Hotel
The Roxy Hotel
Soho Diner
Kitchen
o Manage monthly declining balances for operating expenses
o Assist with maintain accurate transfer records of products between hotels and within
departments for proper accounting
o Process check request for vendor payment
o Act as a liaison between vendors and hotel
o Assist in the Re-Bid process
o Process all F&B invoices into Yardi system
o Maintain a meticulously clean/organized workspace, in accordance with look book standards
set, and inventory par levels
o Assist with any logistical & administrative duties assigned by the GL F&B Office Coordinator
o Professionally and clearly communicate on company email
o Follow safety guidelines
QUALIFICATIONS
o 1+ years of experience working in high volume & luxury properties
o 1 + years of experience in accounting practices
o Food and Beverage product knowledge
o Advanced computer skills
o Advanced Microsoft office
o Strong organizational skills
o Self-motivating and self-starting
o Dependable and punctual
o Must have flexible and open availability
o Have the ability to reach, bend, stoop, climb up and down stairs, and carry multiple objects
o Fluency in English both verbal and non-verbal
o Provide legible communication
o Compute basic arithmetic
ABILITY TO
o Be a clear thinker, remaining calm and resolving problems using good judgment. Demonstrate
ownership of the guest experience
o Follow directions thorough to completion
o Work cohesively with co-workers as part of a team.
o Expected to complete task in timely manner
o Highly motivated and pro-active; act with professionalism and positivity in all interactions
WORK ENVIRONMENT
o Food & Beverage outlets and Kitchen areas
o Standing for prolonged periods of time
o Under variable temperature conditions
o Under variable noise levels
o Around chemicals