About the Role
Pier 59 Studios is seeking an energetic and highly organized Catering and Events Coordinator to support the daily operations of our dynamic Events team. This role is the connective tissue that keeps our operation running smoothly, bridging communication between clients and internal departments, managing documentation and timelines, and ensuring every event is executed precisely and professionally.
If you thrive in fast-paced environments, love working behind the scenes to make events shine, and bring a meticulous eye for detail to every task, we’d love to meet you.
What You’ll Do
Serve as the first point of contact for event and catering inquiries; manage calendars and availability across multiple spaces.
Draft, revise, and manage event documents—quotes, proposals, invoices, and contracts
Coordinate studio and catering bookings; issue confirmations and updates to internal departments.s
Maintain detailed records of client communications, event specs, and change requests.
Schedule site visits, tastings, and vendor meetings
Liaise with internal departments—including catering, production, and facilities—to align event logistics
Track payments, deposits, and invoicing in coordination with the accounting team
Prepare detailed post-event recaps and support client follow-up.
What You Bring
2–3 years of administrative experience in events, catering, hospitality, or a related industry
Excellent communication and writing skills
Strong organizational instincts and keen attention to detail
Proficiency with Google Workspace, Excel, and calendar management tools
Experience with QuickBooks or similar invoicing and bookkeeping software
Ability to juggle multiple priorities with grace and efficiency
Experience in a studio, production, or creative environment is a strong plus
Compensation Details
Compensation: Salary ($55,000.00 - $65,000.00)
Benefits & Perks: Health Insurance, Dental Insurance, Vision Insurance, Paid Time Off, 401k, Dining Discounts