Executive Assistant

Description We are offering an executive support role in the E-Business/Commerce industry, based in New York, New York. The role is an Executive Assistant position, where you will be responsible for the day-to-day management of the President, communication and stakeholder engagement, office management, health and safety, and other administrative tasks. Responsibilities: Manage the President's daily schedule and calendar across multiple time zones Provide email support and manage expense reports Assist with schedule prioritization, time management, and organization Ensure the President is well-prepared for meetings with necessary information Coordinate and manage all domestic and international travel arrangements Act as a liaison between the President and the rest of the US team, prioritizing Board communications as needed Support interactions and communications with key partners Oversee office management duties including office maintenance, supplies, and new starter tours Act as a fire warden and ensure additional fire wardens are in place and trained Carry out administrative duties such as assisting with file updates, and ongoing accurate record keeping of key business activityThis role requires the ability to use various software and tools such as Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, About Time, Calendar Management, and Correspondence. You should also be able to book travel arrangements and manage international travel. Requirements Minimum of three years' experience as an Executive Assistant, preferably within the E-Business/Commerce industry Proficiency in Microsoft Office Suites, including Microsoft Excel and Microsoft Outlook Experience with CRM systems Familiarity with Concur for expense reporting Proficiency in About Time for time tracking and management Strong ability to manage calendars and coordinate logistics Excellent correspondence skills, both written and verbal Experience providing support to C-Suite executives Ability to prepare and maintain various forms of documentation Experience with arranging both domestic and international travel, including booking flights, hotels, and other travel arrangements Experience in international travel coordination is a plus Excellent organizational and time management skills Strong interpersonal skills with the ability to interact with staff at all levels Ability to maintain a high level of confidentiality and discretion Proactive approach to problem-solving and the ability to anticipate executive needs Ability to multitask and meet deadlines in a fast-paced and dynamic environment. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .