Our client, a prestigious commercial real estate investment firm located midtown east is seeking a temporary to permanent Accounts Payable Support Specialist to add to their ever growing team.
Hours: Monday -Friday 8a-5p
Salary: $32.00-$40.00 hourly, 65-85K
Primary Purpose of Position:
Coordinate accounts payable and financial accounting services for the assigned portfolio.
Essential Functions:
Accounting Operations
Process vendor invoices utilizing required expense allocations and ensuring vendors are
billing according to contracts, negotiated rates and property budgets.
Perform invoice processing duties for the Property Management Office in a timely manner to
avoid budget variances.
Responsible for diligently reviewing invoices and proactively reaching out to vendors to
review, and escalating questionable or inaccurate billings to the vendor in partnership with
Property Management Coordinator.
Manage new vendor setup.
Review Nexus application for vendor billings, identify, research and resolve any incorrect
billings. Act as a resource responding in a timely manner to any internal and/or external
inquiries.
Process/review employee reimbursement requests.
Assist with the oversight of US Bank Visa account(s). Ensure proper coding by team
members, review approvals and monitor final processing.
Act as liaison between Property Managers and Property Accountants during quarterly close
activities and the preparation of assigned accruals.
Utilize corporate tools and practices to streamline AP processing and increase overall
efficiency.
Provide high quality customer service to vendors and company employees.
Participate in the timely completion of the assigned portions of the annual operating budgets
and related documents.
General
Ensure compliance of Corporate policies and procedures as they relate to both accounts
payable and accounts receivable administration.
Provide support to Property Managers by producing, modifying and/or distributing various
internal forms, spreadsheets, and miscellaneous deliverables.
Region/Building Specific Functions:
Perform other duties and special projects as assigned.
Requirements and Qualifications:
BA/BS Degree
Minimum of 2-5 years of progressively responsible administrative support experience and
special projects experience required.
Experience in Accounts Payable preferred.
Experience with an Accounts Payable Automation Software preferred.
Related business/industry experience desirable.
Excellent organizational skills with ability to set priorities, manage multiple projects, and
meet project deadlines.
Excellent analytical skills. Excellent attention to detail.
Ability to work independently and also as part of a team.
Flexibility with work schedule to include working overtime on a periodic basis.
Proficiency with Microsoft Office Applications.