Position: Mid-Level Executive Assistant
Location: 2nd Avenue, Brentwood NY 11717
Employment Type: Full-Time
Salary Base: $60,000.00
About Us:
We are a dynamic and rapidly growing HR company dedicated to delivering high-impact staffing and workforce solutions to our clients. As we expand our operations, we are seeking a highly organized, detail-oriented, and experienced Mid-Level Executive Assistant to join our team. This role is critical in supporting our leadership team and ensuring operational efficiency across departments.
Position Summary:
The Mid-Level Executive Assistant will work closely with ownership, senior leadership and internal departments to provide advanced administrative support and project coordination. This individual must be professional, proactive, and capable of managing multiple priorities in a fast-paced environment. Prior experience in a managerial or leadership support role is highly preferred.
Key Responsibilities:
Provide comprehensive administrative support to senior executives and department heads
Manage calendars, schedule meetings, coordinate client arrangements, and prepare reports
Assist with preparation of reports, presentations, and confidential correspondence
Liaise with internal and external stakeholders on behalf of executive leadership
Manage internal communication workflows and ensure timely execution of deliverables
Organize and maintain digital filing systems and company documentation
Oversee logistics for internal meetings, events, and special projects
Maintain a high level of professionalism and discretion with confidential information
Contribute to cross-functional project coordination and follow-up on assigned action items
Qualifications:
Minimum 5-10 years of professional experience, including team management or leadership support
Proven track record of supporting executives or senior leadership in a high-demand environment
Strong organizational and time management skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
Experience with vendor and client management is a plus
Demonstrated ability to exercise sound judgment and handle sensitive information with discretion
Bachelor's degree preferred, but not required
What We Offer:
Competitive salary and benefits package
Opportunity to work in a fast-paced, mission-driven environment
Career growth and development opportunities within a thriving HR company
A collaborative and supportive team culture
How to Apply:
Please submit your resume and a brief cover letter outlining your qualifications and experience, in the subject please add “Count Me In!”. We are looking forward to hearing from you.