Executive Assistant

As a super detailed and organized individual, the Executive Assistant is responsible for providing first-level support, assisting in daily office needs, and managing the property’s general administrative activities.Act as the point of contact among executives, team members, and other external partnersFully understand the roles and responsibilities of each Executive team member Answer phone inquiries, direct calls and provide basic property informationGreet visitors, setting them up with refreshments and ensuring they are comfortable should they have to waitPerform clerical duties such as; maintaining files, organizing documents, maintaining contacts etc.Arrange travel, accommodation, itineraries, and all correspondence related to travel arrangementsTake meeting minutes during events such as ownership meetings, executive meetings, luncheons or dinnersMaintain the office equipment via third-party vendors and order supplies to ensure the office is stocked appropriatelySchedule and manage the General Manager/ Regional Vice President’s calendarComplete expense reportsExercise discretion and confidentiality with sensitive company informationPrepare daily VIP report and prepare VIP amenities