DescriptionThe Accounts Payable Travel and Expense Specialist will assist with booking travel and entering employee expense reports, as well as provide business process expertise and assistance to employees completing their own Concur expense reports. Work closely with employees in interpreting company policies and procedures and provide training/guidance on how to process travel expense reports (TERs) and/or goods and services employee reimbursements (GSERs). Ensure expense reports are submitted in a timely and compliant manner. Assist with the review and approval of Concur TERs and GSERs in accordance with company policies and procedures. Support the Concur user helpdesk to ensure all inquiries are addressed and when necessary, ensure documents are updated for future reference. Support company initiatives and projects that impact Travel and Expense systems or policies, and contribute to system and process improvements. Provide support with configuration and integration testing. Provide backup support to the ARA AP Travel Analyst. Maintain travel forms and travel FAQ. Provide AP department support as necessary and other duties as assigned. This position reports to the Accounts Payable Manager.Interested in becoming an employee-owner and joining our team? Here’s what you can expect in your role as our Accounts Payable Travel and Expense Specialist:Travel Coordination
Books domestic and international travel including flights, lodging accommodations, transportation and other travel-related services
Ensures travel arrangements are cost effective, within company policy, and align with traveler’s preferences
Communicate travel itineraries, confirmations, and any necessary travel documentation to travelers
Handles changes or cancellations of travel plans as needed
Tracks airfare credits
Expense Management
Processes expense reports using Concur Solutions T&E system, ensuring accuracy and compliance with company policies
Obtains and verifies all necessary receipts and documentation for expenses submitted
Ensures expenses paid by company credit card are properly accounted for
Ensures reimbursements are submitted in a timely manner
Policy Compliance
Maintains a thorough understanding of the company’s travel and expense policies
Ensures all travel and expense activities comply with internal policies and government travel guidelines
Provides guidance to travelers on expense submission and travel policy adherence
Communication and Reporting
Serves as help desk point of contact for travel and expense-related inquiries
Generates and analyzes reports on travel and expense activities, identifying areas for cost savings or process improvements
Processes reports and reconciliations as backup support to the ARA Travel Analyst
Required qualifications:
High school diploma or equivalent
5 - 6 years relevant experience including at least 3 years with Concur Solutions T&E system or similar application
Familiarity with corporate travel and company procedures
Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
Strong attention to detail and excellent verbal and written communication skills as well as interpersonal skills to effectively interact and present to employees of all levels
Strong customer service and ability to handle sensitive and confidential information with discretion and ability to act as a liaison and facilitate problem resolution
Excellent organizational skills with the ability to manage and prioritize multiple tasks, stay focused though regular interruptions, and work independently
Flexible and comfortable with change, willing to take on challenges, and work in a fast-paced environment
High degree of dedication to improvement and strong sense of ownership
Qualifications - What You Need to be Successful:
Strong knowledge of accounting, travel expense reports, and company travel policies
Experience as a functional user of the Concur Solutions T&E system or similar application
How You Can Stand Out:
Prior accounting work experience with a government contractor
Strong understanding of the Federal Acquisition Regulations (FAR) and Joint Travel Regulations (JTR), especially pertaining to travel documentation requirements
Experience with system implementation and/or process improvements
Proficient Excel skills (i.e., V-Lookup, Pivot Tables etc.)
This is a full-time, non-exempt positionREMOTE WORK NOTICE : A remote work schedule may be available for qualified candidates.QualificationsBehaviorsPreferred
Team Player: Works well as a member of a group
Loyal: Shows firm and constant support to a cause
Functional Expert: Considered a thought leader on a subject
Enthusiastic: Shows intense and eager enjoyment and interest
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Dedicated: Devoted to a task or purpose with loyalty or integrity
MotivationsPreferred
Self-Starter: Inspired to perform without outside help
Goal Completion: Inspired to perform well by the completion of tasks
Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
EducationRequired
High School or better
ExperienceRequired
5-6 years: Proven experience with company travel program administration, including booking travel and completion of expense reports
Preferred
Prior working experience with Concur Solutions
Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)