OverviewThe Administrative Assistant will provide operational support to Touro College of Dental Medicine’s clinics in Albuquerque, New Mexico, ensuring efficiency and efficacy. Reporting directly to the Executive Assistant Dean of Clinical Affairs, the incumbent in this position will interact frequently with leadership, faculty, staff, students, and the greater Albuquerque community, and will be responsible for day-to-day planning and scheduling of the Executive Assistant Dean’s calendar.ResponsibilitiesResponsibilities include but are not limited to:
Providing administrative support for projects, meetings and other recurring events as well as impromptu or special events within the College/Clinic environments.
Answer phones and greet visitors and provide customer service to executive leadership, faculty, staff, and students.
Schedule appointments and meetings and maintain various schedules and calendars.
Prepare communications, such as memos, emails, reports and other correspondence.
Process reimbursements and handle other financial matters including invoices.
Write and edit documents including letters and reports.
Create and maintain filing systems, (both electronic and physical).
Other tasks and duties as assigned.
QualificationsEducation/ Experience
Associate’s degree or high school diploma/GED equivalent and 1+ year of administrative experience (including work study/student work) required.
Knowledge/ Skills/ Abilities
A high level of discretion and ability to handle confidential information.
A high attention to detail.
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, &Outlook.
Excellent communicator, both verbally and written, with the ability to interact with all levels of people and distinct personalities, internal and external to the organization.
Proven organizational and time management skills with the ability to multitask and prioritize tasks and project manage timelines and processes.
Proven ability to work both collaboratively and effectively in a team environment, and independently depending on the tasks at hand.
Touro University offers a comprehensive benefits package for full-time employees which includes:
Full range of Health Plans
Medical Plans (choice of EPO, PPO, High Deductible HSA)
Flexible Spending Accounts (FSA)
Dental Plans (PPO & HMO) and Vision Plan
Dependent Care and Transit Programs
Life Insurance, AD&D and Voluntary Supplemental Life Insurance
Short-term and Long-term disability programs
Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
Employee Assistance Program
Early-Release Fridays (upon approval)
Generous Paid Time Off
Vacation, Sick Leave, Personal Leave & Floating Holiday
Annual Holiday Schedule
All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, [email protected] (646-565-6285) or, alternatively, to the Chief Compliance Officer at [email protected] and 646-565-6000 x55330.Job Locations US-NM-AlbuquerqueID 2025-11749College TUNY - College of Dental MedicinePosition Type Full-TimeSchedule Shift Monday-Thursday 9AM-5:30PM, Friday 9AM-3PMHours Per Week 36.5Travel NoneCategory Administrative/Office SupportFLSA Status Non-ExemptLocation : Country US