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SUMMARY
The Receptionist/Administrative Assistant serves as the primary point of contact for visitors and callers, ensuring a welcoming and organized front desk environment. This role includes managing phone calls, greeting guests, handling mail, maintaining office supplies, and supporting company events. The ideal candidate is professional, detail-oriented, and able to manage multiple administrative tasks while maintaining confidentiality.
RESPONSIBILITIES
Answer, screen, and direct incoming phone calls to the appropriate staff members.
Greet and assist visitors, ensuring a smooth check-in process.
Keep the front desk and lobby area tidy and presentable.
Handle incoming and outgoing mail, certified shipments, and maintain postage equipment.
Prepare and circulate internal communications, including memos and event reminders.
Monitor and replenish office and kitchen supplies to ensure availability.
Assist with company events by coordinating food, logistics, and setup/cleanup.
Maintain organized filing systems and inventory spreadsheets.
Track company vehicle service records and submit expense reports.
Support administrative functions such as processing cash receipts, shipping materials, and assembling packets or notebooks for various departments.
Help with onboarding tasks like ordering name badges and business cards.
Arrange travel accommodations for guests and candidates.
Coordinate service appointments related to facility upkeep.
Update and distribute company phone lists as needed.
Perform additional administrative tasks to support HR, Customer Service, Finance, and Sales teams.
QUALIFICATIONS
Prior experience in administrative support or front desk roles, ideally in a fast-paced office setting.
Strong organizational skills with attention to detail.
Proficiency in Microsoft Office Suite and basic office systems.
Excellent verbal and written communication abilities.
Professional demeanor with a focus on customer service.
Ability to multitask and prioritize effectively.
Associate degree preferred but not required.
Must be discreet and able to handle confidential information.
BENEFITS
Consistent weekday schedule, Monday to Friday, 8:30 AM – 5:00 PM.
Opportunity to be a key part of daily company operations, with frequent interaction across multiple teams.
Exposure to event planning, administrative coordination, and office management skills.
Collaborative and professional work environment with opportunities to support various departments.
Gain hands-on experience in HR support, travel coordination, and company-wide event facilitation.