Job Overview
We are seeking a proactive and detail-oriented assistant to service and project management team. The ideal candidate will have experience in the construction and real estate industry, providing administrative, project management, and research support. This role requires excellent organizational skills, the ability to multitask, with strong communication capabilities.
Key Responsibilities
Administrative Support: Manage scope of work forms, schedule meetings, and coordinate appointments for project managers and development teams.
Project Management: Assist in the planning, scheduling, and tracking of projects. Maintain project timelines and ensure deadlines are met.
Document Management: Prepare, review, and distribute project documentation, including contracts, proposals, reports, and permits. Ensure all documents are properly filed and accessible.
Communication: Serve as the primary point of contact for the office. Handle emails, phone calls, and other correspondence.
Data Entry: Maintain accurate records of project progress, expenses, and budgets. Update databases and spreadsheets as required.
Reporting: Generate regular reports on project status, financials, and other key metrics. Present findings to the management team.
Vendor Coordination: Liaise with contractors, suppliers, and service providers. Obtain quotes, negotiate contracts, and manage vendor relationships.
Qualifications
Experience: Minimum of 4 years of experience as an assistant or in an administrative role within the construction or real estate industry.
Computer Skills: Proficient in MS Word, Excel, Power Point, QuickBooks
Education: Bachelor’s degree in business, real estate, architecture, engineering, construction management, or a related field is preferred.
Communication: Excellent written and verbal communication skills. Ability to interact professionally with diverse groups of people.
Organizational Skills: Strong attention to detail and ability to manage multiple tasks simultaneously. Proven track record of meeting deadlines and maintaining accuracy.
Problem-Solving: Ability to identify issues, evaluate options, and implement effective solutions.