Senior Executive Assistant

Your CareerThis role will report to the VP of People, JAPAC. The Executive Assistant will be responsible for executive administrative duties, aligning with company priorities Your ImpactEngage in complex communication and calendar management at the executive level includingDrive and track executive-level communication activities, such as (but not limited to) - All Hands events, round tables, focus group meetings and Skip-level meetingsOwn communication event calendars for the VPSupport the preparation of presentations and team communicationsAnticipate potential conflicts (i.e., schedule issues, critical meetings, location issues) and raise to address/resolve in advance whenever possibleCollaborate with cross functional teams on key programs and events, generating business reports on an ad-hoc basisPartner to support team well-being activities and events Support direct staff of VP on ad-hoc basis as neededCoordinate travel arrangements, including flights, transportation, lodging and prepare and submit expense reportsOrganize and assist with online, hybrid and in-person events and large team meetings (e.g., team dinners, leadership off sites, All Hands, and training)Manage team distribution lists and reporting structure changes on internal systemsMonitor and review team purchase orders, and team expense reports, prior to manager approval (and/or act as proxy approver when needed)Support systems, access, location and  IT needs for managers and new employeesProvide project and presentation support as neededResponsible for ordering materials, catering, giveaways, and supplies as needed