Events Operations Manager

This position is based in the NYC, Chicago or Orlando office.At FAN EXPO HQ, we turn fandom into unforgettable experiences—and none of it happens without flawless execution.  As Event Operations Manager, you’re the behind-the-scenes hero making sure every booth, banner, badge, and supplier shows up on time, on budget, and ready to wow.You’ll lead operations for our biggest events, managing logistics, suppliers, venues, floorplans, and move-in/out like a boss. You’re part strategist, part fixer, and full-time fan of making chaos look effortless. If you thrive on fast-paced events, love a good checklist, and know your way around a show floor, this is your moment.Responsibilities:Lead operations for flagship events as assignedPlan and organize all logistical aspects of each eventAssume fiscal responsibility: cost management responsibility of Operational budget Lines as assignedAssume direct responsibility for negotiations and partnership management of Key Operational suppliers as assignedDeliver events on-time and on-budget and to seek to continuously improve event delivery and creativityCo-handle relationships and negotiate partnerships and costs with facilities and outside suppliers including AV, general services, cleaning, F & B, staffing agencies, signage, registration, security, decorators and contractorsAct as the liaison between the sales team and show management regarding floor plans, room layouts and booth regulations. Responsible for obtaining necessary approvals from relevant authoritiesControl exhibitor/ sponsor communications and services as it relates to the operational details of the eventOversee event move in/move out logistics, event set up, staffingEnsure health and safety compliance on-site and within the officeLead show and office supplies and assets onsite, in warehouse and with third party storageWork on operational budgets, YOY proposal analysis, invoice review and reconciliationOversee the maintenance and growth of our registration process, ticketing, and  badgesOversee operational website updates and efficiencyMaintain good knowledge of contractors and venues to evaluate the services, facilities and best practices that are available within the industryCollaborate with other departments including sales, sponsorship and marketing teams to ensure all processes are efficient and effective as possible, suggesting new processes where necessaryWork with the senior management team to enhance the product and service offering across the portfolio to maintain market leadershipManage the effectiveness of office operationsAssist with diverse range of tasks throughout portfolio and office