The Executive Assistant will be responsible for providing professional administrative and high-level support to the CEO and other key members of management.
Monday-Friday 8:00am-5:00pm
$90,000-$110,000/year + Benefits
Responsibilities:
Provide primary support for the CEO and assist with backup coverage for other staff using professional judgment and excellent communication when handling calls and emails.
Maintain the CEO's calendar and schedule meetings, conference calls and events.
Coordinate travel arrangements for all affiliated business activities to include events, annual conference, meetings, etc.
Coordinate in-house as well as off-site meetings in all aspects including locations, food and beverages, invitations, meeting materials, etc.
Reconcile and code monthly expenses for the corporate credit card account, process monthly reimbursements and assist in tracking budget and expenditures.
Coordinate various activities with other Executives to ensure timely completion.
Negotiate favorable terms and pricing agreements with hotels, caterers and other providers for special events and for executive travel.
Provide additional support to other executive administrative staff by answering phones, processing documents and corporate filing.
Create presentations using Canva and PowerPoint.
Compile and organize binders for various conferences and events.
Review emails for the CEO and follow up as needed.
Organize and maintain filing system of confidential information.
Carries out all responsibilities in an honest, ethical and professional manner.
Handles various other duties as delegated by management.
Qualifications:
Bachelor’s Degree in any field
10+ years of experience as an Executive Assistant support C-Level executives
Experience in business event and conference planning
Advanced MS Office skills including Word, Excel and PowerPoint
Able to meet deadlines in a fast-paced quickly changing environment
Professional level verbal and written communication skills