Project Administrator - Document Control - WDD

The Project Administration Document Control person is responsible for organizing, distributing, and controlling access to project documentation including plans, specifications, RFIs, submittals, photos, manuals, directories, and other project related data. As a key member of the WDD design team, the Project Administration Document Control person is the studio’s central coordinator for the project documentation process at every phase of design and development.The Project Administration Document Control person leads, and at times guides, the internal and external peer consultant team members in the management and interdisciplinary coordination of all design documents and specifications, ensuring the highest quality of design representation for use and coordination by the entire project team. Throughout the design phases, the Project Administration Document Control person will coordinate with Designers, Directors, Design and Project Managers and provide technical input, ensuring that project documentation on all assigned projects meets deliverable schedules and project schedules accurately.WDD team members are required on a continual basis to…Contribute to a safe work environment through compliance with established safety guidelines, identifying potential safety hazards, and reporting the same to the appropriate person for proper resolution.                      Maintain a professional and ethical departmental, company and community reputation and comply with the Company’s policies and procedures.At all times, demonstrate integrity and honesty in recording all work and project time.Demonstrates the expected behaviors and upholds the established values of Wynn Resorts.                                  Essential Duties and Responsibilities include the following:Develop, maintain, and enforce standards of project documentation and data organization on local network and cloud-based project and document management systems.Actively manage access, organization, and distribution of project data.Perform administrator functions on cloud-based project management systems.Manage internal and external users, roles, access, and permissions.Upload, download, and distribute files, models, plans, specifications, and other project related data for coordination and use.Manage, organize, and distribute deliverable documentation for official project milestones.Become familiar with documentation and organization of Wynn Resorts current and past projects.Create and maintain project and property directories.Create and maintain document management manuals, instructions, and best practices.Assist the project teams with the maintenance and organization of architectural drawings, specification, and cad documentation, in both digital and printed formats.Review deliverable requirements and work-in-progress on an ongoing basis and continually engage in dialogue with directors and project managers to ensure accurate and timely preparation of project deliverables for coordination and use.Track all milestone posting schedules and coordinate with project managers to ensure timely completion and distribution of milestone deliverable packages to the project team.Participate in design and documentation quality assurance reviews with the design team before issuance of all milestone deliverable packages.Coordinate with external document control managers to ensure accuracy and incorporation of deliverable packages.Attend internal staff meetings and internal team work sessions to provide input on project documentation standards, and technical input throughout project development.During the construction administration phase, assist and support the design team with RFI and submittal workflows.At the conclusion of the construction administration phase, coordinate with the project manager to ensure that the project teams have consolidated and archived all project data.