Executive Assistant – Far East Marketing

The Executive Assistant – Far East provides administrative support to the Vice President of International Marketing Administration, the Far East Marketing Host Team, Branch Offices, and Independent Agents as necessary for the successful operation of their respective teams and functions as a liaison for the department(s) with overall general administrative needs. Job ResponsibilitiesProvides administrative support to assist the Far East Marketing Department with complex details and administrative duties while coordinating and maintaining effective office procedures for efficient workflow.Maintains a close and responsive relationship to the day-to-day activities of the department(s).Interfaces with staff with a high level of confidentiality.Exercises discretion with integrity in the handling of confidential material. Prepares various spreadsheets, presentations, and general correspondence.Compiles and tracks reports on information relevant to special project assignments from multiple sources.Answers, screens, and routes executive phone calls in a highly professional and timely manner. Receives and handles guest complaints with a high level of customer service etiquette and a sense of urgency ensuring the proper personnel are given detailed and accurate reports of guest incidents. Coordinates and confirms meeting arrangements.Completes and processes reports and all reservations, data entry, and guest requests in the appropriate company computer systems.Maintains office supply inventory and places orders on demand. Keeps informed of all new company-wide initiatives and administrative developments by attending continuing education and training.Manages multiple priorities simultaneously to meet deadlines, often in stressful and high-pressure situations. Support of Branch Office and Independent Agent programs as needed.Support of International Marketing Administration as needed.Management of scheduling for Casino Host and Casino Marketing Specialists teams.Systems, policy training, and full on-boarding of new Casino Marketing Team Members.Maintenance of departmental training materials.Supports team member engagement activities and requests.Performs various projects, ensures timely follow-up, anticipates administrative needs, and handles other duties assigned by department leaders.