Event Planner, Sponsorship & Exhibitor Deliverables

We’re looking for a highly-organized, detail-oriented, and customer-focused Event Planner to join the Sponsorship Deliverables team within our global events organization. This position plays a critical role in ensuring our event sponsors receive seamless, high-touch service and that all exhibit-related deliverables are executed with precision and professionalism.This individual will be the primary point of contact for sponsors after contract execution and will manage the successful delivery of all sponsor-related assets—most notably their exhibit booth presence. The ideal candidate has direct experience managing exhibit halls at B2B conferences, working with exhibit contractors, overseeing floorplans, and balancing sponsor needs with firm operational deadlines.This role reports to the Director of Events, Sponsorship Deliverables, and will collaborate closely with the sponsorship sales team, event operations teams, and exhibit vendors across a portfolio of 30+ global events annually.What You Will Work OnServe as the main sponsor-facing point of contact post-sale, ensuring all sponsorship deliverables are fulfilled accurately and on timeManage all exhibit hall logistics, including:Booth assignments and floorplan development in collaboration with contractorsBooth utilities such as power, internet, AV, and shipping coordinationBooth signage, branding, and furniture/décorVendor communication, timelines, and task trackingBuild, maintain, and manage the sponsor exhibit portal and related sponsor communicationsEnforce sponsor deadlines with professionalism—balancing strong project management with excellent customer serviceCollaborate with the sponsorship sales team to ensure expectations are clear and deliverables are feasibleWork closely with the exhibit services vendor to design floorplans, review specs, and ensure sponsor materials meet guidelinesProvide on-site leadership during move-in, exhibit hall setup, and live event operations to support sponsors and vendorsAssist with sponsor welcome and check-in, troubleshoot deliverables, and ensure a polished sponsor experienceUpdate and create documentation, processes, and sponsor resources as neededSupport general event planning tasks as needed, especially where they intersect with sponsor experiencePlan, manage and successfully deliver B2B events and conferences, both wholly and as part of a larger team. This includes in-person, virtual, and hybrid events around the worldEvent management tasks will include: space planning, F&B, AV, staff scheduling, internet, stage design, health and safety protocols, attendee communications, attendee experiences, and branding/environmental designWork collaboratively with other team members, across the organization, with community members, and with vendorsCreate new, or update existing processes, documentation, timelines, and to-do lists where it relates to event responsibilitiesCreate and proo event materials (including copywriting) for website, signage, registration, attendee/speaker/sponsor communicationsProvide on-site support for events, including overseeing execution of areas of pre-planning responsibility as well as other tasks as assignedProvide customer support to attendees and other event stakeholdersWork closely with internal cross-functional teams for successful execution of events and to meet event goals and objectivesAct as a skilled negotiator with proven experience finding creative ways to do more with less, and a track record of staying on budgetWork with external vendors on the creation and timely delivery of conference deliverables