Reports to: Senior Operations Manager
Role Type: 40 hours/week; 52 weeks/year
Schedule: Monday - Friday, 8 am - 5 pm
Rate of Pay: Starting salary of $78,000 per year
Benefits: Health, dental, vision, life insurance, PTO, and 401(k) retirement plan
Location: Missoula Office
General Position Description:
Join a committed and passionate team at Namchak, where we strive to make a meaningful impact on the world. Namchak is dedicated to sharing one of the oldest forms of Tibetan Buddhist practice with Westerners and empowering participants with tools for self-discovery and connection. Our collaborative environment is built on mindfulness, inclusivity, and personal growth. If you’re driven by a desire to make a difference and want to work with like-minded individuals, Namchak offers a unique opportunity to contribute to a cause that inspires positive change.
This position is responsible for the financial-related activities of the organization, including cash management, accounts payable, payroll, and budget preparation. To be successful in this role, the individual must be an effective communicator and committed to working in a collaborative environment, must have the ability to think strategically, possess strong analytical and organizational skills, and have impeccable ethics.
Duties and Responsibilities Include:
-Maintains confidentiality as it pertains to all financial and business information.
-Assists in cash management daily activities including monitoring cash balances and the timely reconciliation of bank and credit card accounts.
-Protects assets by monitoring and enforcing policies and procedures and internal controls.
-Assures company complies with federal, state, and local business requirements.
-Responsible for providing financial information that is reliable and accurate.
-Monitors credit card balances and expenditures for employer-issued credit cards.
-Reconciles and reports transaction activity from Point-of-Sale (POS) systems, including PayPal and Shopify.
-Coordinates the approval of expense reports and invoices with multiple individuals and offices.
-Ensure timely and accurate payments to all vendors.
-Ensures adequate record-keeping for financial and non-financial information.
-Maintain and reconcile inventory records for small goods.
-Maintain fixed asset schedules for operational assets.
-Coordinates the month-end closing process with the office of the Trustee and ensures all balance sheet accounts are reconciled in a timely manner.
-Assist with ongoing 1099 review and annual preparation.
-Coordinates the review and approval of timesheets and PTO reporting in coordination with the Senior Operations Manager.
-Collaborates with leadership to identify financial/business needs and seek various best- business-practice solutions.
-Assists with the preparation of annual operating and capital budgets by establishing schedules, collecting, analyzing, and consolidating financial data.
-Prepares specialized reports including, but not limited to, status reports, analysis of financial condition, and construction progress reports by collecting, analyzing, and summarizing information and trends.
-Completes special projects and other duties as assigned by management.
Required Qualifications & Skills:
-Bachelors or Masters Degree in accounting or finance.
-Minimum 3 years of experience in accounting.
-Strong communication skills with the ability to communicate effectively with management about the business's finances.
-Ability to prioritize and work independently.
-Strong sense of urgency and responsiveness to others’ needs.
-Outstanding follow up and organizational skills with meticulous attention to detail.
-Must be able to work in a collaborative client service environment.
-Full Cycle Accounting experience with strong debit/credit skills.
-Must be able to explain financial data to non-financial persons in the organization effectively.
-Advanced knowledge of Microsoft Excel, Word, PowerPoint, and Outlook.
-Proficient with data analysis.
-Ability to learn and use other software tools as required.
If Interested:
Please send your resume and cover letter explaining why you would like to work at Namchak to Opportunities@namchak.org.
We are reviewing applications as they are received.
We encourage you to apply even if you don’t meet all the qualifications. Experience and career paths are unique to each applicant. We encourage you to explore how your previous experience may fit our qualifications differently.
Equal opportunity is a fundamental principle and core value at Namchak, where employment is based on personal capabilities, competencies, and qualifications. We are committed to ensuring that job applicants and staff are not discriminated against regardless of race, creed, religion, color, national or ethnic origin, age, physical or mental disability, marital status, veteran status, sex, or sexual orientation/gender expression.
About Namchak:
Namchak is dedicated to sharing one of the oldest forms of Tibetan Buddhist practice and making the teachings accessible to Westerners. Students learn from Tibetan masters and Western teachers and receive support from a vibrant community. We serve students on every step of the path, from those exploring meditation for the first time to more experienced students all the way through traditional lama training for those who want to take it that far.
We offer various learning programs, including in-person teachings, retreats, small group learning, bi-coastal retreats, and online courses. Eventually, we will host residential retreats at the Namchak Retreat Ranch in Montana (currently under construction). When construction is complete, we will offer introductory retreats, weekend retreats, 10-30 day retreats, traditional retreats, and Dzogchen, the most profound practice in our tradition.
The Namchak office community is best characterized as friendly, collaborative, hard-working, highly supportive, and passionate about their work. Because the organization recognizes the value of various points of view and places great value on cultural enrichment, Namchak respects and encourages workplace diversity. The unifying feature is the deep dedication of the entire staff to making this lineage's time-tested tools available for anyone to use to help everyone live a more satisfying, awakened life.
Namchak’s offices are located in Missoula, Montana, home to the University of Montana. Missoula has been listed as one of the greatest places to live in the United States, featuring excellent public and private schools, family-friendly amenities, an attractive cost of living, and a superior quality of life. Nestled in the Northern Rockies of Montana, between Glacier and Yellowstone National Parks, Missoula is an outdoor enthusiast’s dream, yet it also comes with an abundance of restaurants, cafes, coffee houses, art galleries, bookstores, and breweries to fit all budgets and tastes. It is a place of small-town values and urban amenities.