Recovery Outreach Services is seeking a dedicated and organized Office Manager to oversee daily administrative operations. The ideal candidate will ensure the efficient functioning of the office, manage administrative functioning of the office, and support the center's mission to provide recovery services to individuals in need.Key Responsibilities:
Oversee and manage all office operation, including scheduling, correspondence, and record-keeping.
Supervise and coordinate the activities of administrative staff, ensuring a productive and collaborative work environment.
Maintain office efficiency by implementing and refining office procedures and systems.
Handle office supply inventory ensuring adequate stock levels and managing vendor relationships.
Coordinate meetings, events, and appointments, including preparing necessary materials and managing logistics.
Manage client intake processes, ensuring all documentation is completed accurately and confidentially.
Provide administrative support to the executive team, including preparing reports, manage calendars, and handling correspondence.
Serve as the point of contact for internal and external communications, addressing inquiries promptly and professional.
Ensure compliance with office policies and procedures, as well as regulatory requirements.
Foster a welcoming and supportive environment for clients, staff, and visitors.
Other responsibilities may be assigned as needed.
Qualifications:
Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
Excellent interpersonal and communication skills, both written and verbal.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software is preferred.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong problem-solving skills and attention to detail.
Ability to work independently as well as collaboratively within a team environment.
Commitment to the mission and values of the organization.