Administrative Coordinator

Are you a highly organized, detail-oriented professional who thrives on keeping things running smoothly? We are seeking a detail-oriented and organized Administrative Coordinator to provide essential office support to our Site Design technical team. In this role, you will handle a variety of tasks that contribute to the efficient operation of our teams. Your responsibilities will include responding to inquiries from both internal staff and external clients and directing inquiries to the appropriate individual or department as needed. You will collect, review, update, and analyze data and prepare correspondence and other materials.Responsibilities include:Assisting with coordination and organization of business meetings, calendars, travel arrangements, supplies, and other activities.Traveling to project sites, county recorder offices, and other business locations for project documentation or office-related tasks.Work closely with internal staff to update and maintain business files and documentation and review project reports for accuracy and completeness.Review, update, and retrieve information in project files, contact lists, and team schedules.Work with project managers to compile, format, and prepare contracts and letter agreements, and utilize firm software to establish project structure.Provide back-up support to our front desk staff, as needed.Other administrative tasks, as assigned.This role is located in our Joplin, MO office but the individual in this role will be asked to spend one day a week in our Springfield, MO office. Mileage reimbursement will be provided for this business travel.