The Administrative Support II - Fire Administration is responsible for assisting the fire department or function manager or function staff with the administrative work of the fire department or function.
Essential Duties and Responsibilities:
- Answers and screens calls or greets walk-in visitors.
- Assists the public with administrative requests for information.
- Provides counter service for the department and takes escalated questions.
- Serves as department security by controlling access to department work areas.
- Orders department office supplies.
- Receives supplies, matches invoices to purchase orders, enters appropriate codes and forwards for payment.
- Maintains oversight of Fire Records.
- Submits fire incident reports to the State monthly.
- Provides training on Fire Records data entry.
- Payroll entry for Fire and 911 Center employees.
- Transcribes, tracks and distributes Informational and Policy Notices.
- Places or ensures proper placement of material in paper or electronic file folders.
- Monitors file retention policies and ensures that they are followed.
- Controls access to files.
- Makes copies of file materials as necessary.
- Maintains fire and 911 websites.
- Records minutes of meetings, field notes, report content, letters or other material in electronic form.
- Proos materials prepared by self and others to produce professional results.
- Researches files or public sources of information to gather data requested.
- Prepares tables, lists, spreadsheets, databases, reports or other documents.
- Completes and submits routine report.
- Prepares and distributes Annual Report.
- Schedules meeting rooms and needed equipment.
- Prepares memos as directed.
- Enters Travel Requests and makes travel reservations.
- Monitors expense budgets and tracks revenue.
- Assumes the responsibilities of the Senior Administrative Support IV position in their absence.
Required Qualifications and Skills:
- High school diploma or equivalent.
- Three (3) or more years of combined education and experience, or equivalent.
- Must have strong interpersonal skills.
- Must have the ability to operate personal computer and be proficient with Microsoft Office applications, or equivalent.
Preferred Qualifications and Skills:
- Experience with city government and knowledge of department or function operations.
Work Schedule: Monday through Friday, 8:00 a.m. - 5:00 p.m.
Salary: $21.4623 - $28.7927 per hour. Salary reflects Step 1 and Step 7 of a 7-step pay scale. Salary at hiring will be dependent upon the applicant's education, training, and experience.
Equal Opportunity Employer.