Senior Contract Administrator or Contractor AdministratorPrint (https://www.governmentjobs.com/careers/metrocouncil/jobs/newprint/4752773) ApplySenior Contract Administrator or Contractor AdministratorSalary $82,284.80 - $133,515.20 AnnuallyLocation 390 Robert St. N St. Paul, MNJob TypeFull-TimeRemote EmploymentFlexible/HybridJob Number2024-00400DivisionRegional AdministrationDepartmentProcurementOpening Date12/12/2024Closing Date12/29/2024 11:59 PM Central
Description
Benefits
Questions
WHO WE AREWe are theMetropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services.More information about us on our website. (https://metrocouncil.org/About-Us/The-Council-Who-We-Are.aspx) We are committed to supporting a diverse workforce that reflects the communities we serve. TheProcurement Department assists internal Council units to purchase goods and services needed to conduct Council business. In carrying out this purpose, the department complies with Council policies and procedures, laws of federal, state, and local governments, and requirements of grants the Council receives. How your work would contribute to our organization and the Twin Cities region:TheSenior Contract Administrator/Contract Administrator will be responsible for supporting contract management by focusing on contract administration, compliance monitoring and reviews, negotiating amendments, training, reporting, special projects as assigned, and support to the Council’s project managers with the administration of their contracts. The position will also handle all amendment drafting, review, and negotiation. This role provides ongoing contract maintenance support to project managers ensuring insurance requirements are met and will update bonds as necessary when contracts amended. Other responsibilities include tracking and documenting vendor performance, working directly with vendors to resolve issues, assisting business units with training, completing vendor name changes/assignment agreements, reviewing price increase requests, executing contract terminations, and assisting project managers with invoice reviews.Notes: The Procurement department has two vacancies for a Senior Contract Administrator and/or a Contract Administrator.This position is eligible for a hybrid (both remote and onsite) telework arrangement. Candidate's permanent residence must be in Minnesota or Wisconsin. What you would do in this job
Draft and administer contract amendments. Ensure amendments are drafted in compliance with all funding sources and applicable laws, policies, and procedures.
Review contracts for compliance with terms, conditions, pricing, laws, rules, and procedures; identify potential contract breaches and risks, and take corrective or mitigating actions as necessary.
Develop and maintain contract management manual, work instructions, and additional tools and resources. Create and provide contract management best practices including milestone trackers.
Manage the amendment signature process, distributing copies to relevant parties, and maintaining accurate contract records.
Provide contract management training, support, resources, and tools to Metropolitan Council personnel.
Negotiate contract terms and pricing for amendments.
Generate reports related to contract performance, identify areas for improvement, and present findings to management.
Serve as point of contact for Metropolitan Council project managers with regard to contract management questions. Meet and collaborate with project managers who have expiring contracts within six (6) months or less and assist with strategic planning.
Collaborate with other internal stakeholders, e.g. legal, finance, and other departments, as necessary to ensure contracts and amendments comply with applicable rules, laws, policies, procedures and industry best practices.
Monitor vendor performance reports in collaboration with project managers. Manage vendor performance report database.
Prepare contract termination documents for review; ensure termination documents are drafted in compliance with applicable laws, policies, and procedures.
Perform market research.
Review vendor price increase requests and make recommendations to project managers.
Other related duties as assigned.
What education and experience are required for this job (minimum qualifications)Any of the following combinations of completed education (in finance, business, or a related field) and experience in contract negotiation, writing, review or work directly supporting an entity’s procurements and purchases:
Bachelor's degree or higher with four (4) years of experience.
Associate degree with six (6) years of experience.
High school diploma/GED with eight (8) years of experience.
What additional skills and experience would be helpful in this job (desired qualifications):
Knowledge of contract compliance principles.
Skilled in developing reporting tools and reports.
Knowledge of risk mitigation strategies.
Experience working in the public sector.
Experience working with Federal Transit Administration (FTA) funded contracts.
Experience working with federal or state regulations.
Certification as a Professional Public Buyer (CPPB), Public Procurement Officer (CPPO) or Purchasing Manager (CPM), or National Institute Government Procurement-Certified Procurement Professional (NIGP-CPP), or Project Manager Development Program (PMDP).
Contract management or procurement experience with a government entity or in a large complex private company where regulations were applicable.
Experience working and collaborating in a diverse, multicultural, and inclusive environment.
What knowledge, skills and abilities you should have within the first six months on the job:
Knowledge of contract and amendment drafting.
Knowledge of standard contract language and requirements.
Knowledge of contract negotiations.
Ability to utilize Microsoft Word, Excel, Outlook, Teams, and other products.
Skilled in developing contract language.
Ability to utilize a PeopleSoft based platform.
Skilled in developing contract management tools.
Customer service skills.
Verbal and written communication skills.
Negotiation skills.
Attention to detail and ability to review materials for accuracy.
Ability to prioritize and manage diverse projects and tasks.
Ability to communicate effectively with vendors and stakeholders.
Ability to coach staff on contract management best practices.
What you can expect from us:
We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.
We encourage our employees to develop their skills through on-site training and tuition reimbursement.
We provide a competitive salary, excellent benefits and a good work/life balance.
More about why you should join us! (http://metrocouncil.org/Employment/Making-A-Difference.aspx) Additional informationUnion/Grade: AFSCME/Grade HFLSA Status: ExemptSafety Sensitive: NoWhat your work environment would be:You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites.What steps the recruitment process involves:
We review your minimum qualifications.
We rate your education and experience.
We conduct a structured panel interview.
We conduct a selection interview.
Once you have successfully completed the steps above, then:If you are new to the Metropolitan Council, you must pass a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.If you are already an employee of the Metropolitan Council, you must pass a criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position.IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply. If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us.We believe our employees are a key to our agency's success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below:
Guaranteed monthly retirement income through Minnesota State Retirement System pension fund
Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan
Two or more medical plans from which to choose, with employer contribution towards premiums over 80%
Dental insurance, life insurance and vision insurance
The following benefits are provided to all employees as part of working for the Council. You will have access to free:
Well@Work clinic
bus/rail pass valued at over $1200 per year
parking at many job locations
fitness centers at many job locations
Employee Assistance Program
extensive health and wellness programs and resources
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Applicant Instructions: It is important thatyour application shows all relevant education and experienceyou possess. The supplemental questions listed below are to further evaluate your education and experience and to determine your eligibility for this position. Answer each question completely, and please do not type "see resume" otherwise your application will be considered incomplete, and you will not receive further consideration for this position. The experience you indicate in your responses should also be consistent with the Work History section of this application. If you attach a resume to your application, it will be reviewed at the education and experience review step. I have read and understand the above instructions regarding my application and supplemental questions.
Yes
No
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How did youfirsthear about this job opening?
CareerForce Center
Community Event/Organization
Employee Referral
Glassdoor
Indeed
Job Fair
Metro Transit Bus Advertisement
Website: governmentjobs.com
Website: metrocouncil.org
Website: metrotransit.org
Website: minnesotajobnetwork.com
Other
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If you selected 'Other', please describe where you first heard about this job. if you selected 'Employee Referral' please enter the employee's first and last name, ID number (if known), and job title. Type N/A if not applicable.
04
Select the option that best indicates your education and experience level.
A bachelor's or higher degree in finance, business, or a related field AND at least four years of experience in contract negotiation, writing, review or work directly supporting an entity's procurements and purchases.
An associate degree in finance, business, or a related field AND at least six years of experience in contract negotiation, writing, review or work directly supporting an entity's procurements and purchases.
A high school diploma/GED AND at least eight years of experience in contract negotiation, writing, review or work directly supporting an entity's procurements and purchases.
Some education in finance, business, or a related field AND/OR some experience in contract negotiation, writing, review or work directly supporting an entity's procurements and purchases.
None of the above.
05
Describe your experience in vendor data maintenance, accounts payable, purchasing or inventory management. Include where you obtained this experience, job title and a general description of your job duties. If you do not have this experience, indicate 'N/A.'
06
Select the areas below with which you have work experience (select all that apply).
Experience in developing reporting tools and reports.
Experience working with Federal Transit Administration (FTA) funded contracts.
Experience working with federal or state regulations.
Contract management or procurement experience with a government entity or in a large complex private company where regulations were applicable.
None of the above
07
If you indicated in question #6 that you have experience in developing reporting tools and reports, please describe your experience. If this does not apply, indicate 'N/A.'
08
If you indicated in question #6 that you have experience in working with Federal Transit Administration (FTA) funded contracts, please describe your experience. If this does not apply, indicate 'N/A.'
09
If you indicated in question #6 that you have experience working with federal or state regulations, please describe your experience. If this does not apply, indicate 'N/A.'
10
If you indicated in question #6 that you have experience working in contract management or procurement with a government entity or in a large complex private company where regulations were applicable, please describe your experience. If this does not apply, indicate 'N/A.'
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Please select which certification(s) you currently hold (select all that apply).
Certification as a Professional Public Buyer (CPPB)
Public Procurement Officer (CPPO)
Purchasing Manager (CPM)
National Institute Government Procurement-Certified Procurement Professional (NIGP-CPP)
Project Manager Development Program (PMDP)
None of the above
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Describe your experience working with colleagues or stakeholders who are very different than you (e.g. gender, race, ethnicity, religion, disability, etc.).
Required Question
AgencyMetropolitan CouncilAddress390 Robert St. N.St. Paul, Minnesota, 55101Websitehttps://metrocouncil.orgApplyPlease verify your email addressVerify Email