Immediate Opening - Office Assistant

Vacancy caducado!

Job Description

The Office Assistantposition will be a key member of the KIPP Minnesota team and will assist in our relentless pursuit to have every one of our students towards choice filled lives and self-sustaining careers. The Office Assistantwill support with office management, parent and family communication, student records and enrollment, attendance, meal tracking, and other tasks as assigned. This is a full time positionbased at KIPP Legacy.

• Open the office and close the office daily including help with transportation and arrival/dismissal logistics

• Answer phone and messages in a timely and efficient way

• Maintain a clear system via email for ensuring all messages are received and followed up on

• Coordinate ordering office supplies/paper/toner/misc. items (for front office, supply closets, teacher workroom)

• Manage Mailings (sort and deliver mail, open when appropriate, manage package arrival, prepare school mailings)

• Coordinate service of copiers and printers as needed

• Ensure that office is clean and organized

• Greet and document all visitors (sign in, ensure students leave with authorized guardians, control access to school)

• Interface with students and families on a regular basis

• Work closely with the School Leader to create and maintain effective communication strategies with families

• Call absent, tardy students each morning (ensure that staff is recording absences daily)

• Manage all parent outreach initiatives (re-enrollment, calendar changes, school events)

• Ensure all communication documents are kept in a centralized location

• Send home a newsletter with staff contributions, announcements and important dates

• Send regular updates to web designer & social media coordinator to update sites with current and relevant info.

• Ensure staff record daily attendance in student information systems, call families of absent and tardy students daily

• Record any suspensions or excused absences in the student information system

• Work with the social worker to monitor and flag any students with persistent attendance issues

• Coordinate breakfast, lunch, and snack ordering and distribution (including Saturday school and field trips)

• Ensure each student has and is using their lunch number from the student information system

• Collect and submit meal counts through CLiCS (keep an accurate historical record of CLiCS submissions)

• Support other operations tasks as assigned including support of building cleanliness

Qualifications

The Office Assistant is a key focal point of our school operations team and the wider school culture. We are seeking someone who is warm, positive, calm under pressure, and approaches their work with a tremendous attention to detail.

Additional Information

We’re committed to providing best-in-class benefits to our teachers and staff. Elements of KIPP Minnesota’s benefits package include competitive pay, subsidized health insurance, free dental, vision, life, and disability insurance, and generous paid time off.

KIPP Minnesota is an employment at-will organization and provides equal employment opportunityfor all applicants and employees. Learn more atwww.kippminnesota.org.

All your information will be kept confidential according to EEO guidelines.