Administrative Assistant

Description We are offering a long term contract employment opportunity for an Administrative Assistant in the Utilities/Infrastructure industry, located in Maple Grove, Minnesota. Responsibilities: Manage and organize both electronic and hard copy records to ensure easy access and retrieval. Process various financial documents, including check requests, purchase requisitions, and credit card statements. Maintain and track land rights records, providing comprehensive oversight of land rights legal documents. Prepare, review, and proo all legal documents to ensure accuracy and compliance. Assist in the creation and management of folders, contributing to overall office organization. Utilize Microsoft Office and SharePoint tools to perform various administrative tasks. Provide support to the new team member, ensuring a smooth transition and integration into the team. Handle inbound and outbound calls, providing exceptional customer service. Perform data entry tasks, ensuring all customer information is accurate and up-to-date. Schedule appointments, managing team calendars efficiently. Conduct contract audits to ensure all legal and company standards are met. Use Mail Merge for bulk email correspondence, enhancing office efficiency.Benefits are available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.Requirements Knowledge in performing contract audits, ensuring compliance with organizational standards Experience in handling legal documentation, maintaining confidentiality and following proper protocols Proficient in performing mail merge functions for mass communication tasks. Demonstrated skills in providing exceptional customer service, both in person and over the phone Proficient in data entry with high accuracy levels Ability to manage email correspondence professionally and promptly Experience in handling both inbound and outbound calls efficiently Advanced skills in Microsoft Excel for data management and analysis Proficient in using Microsoft Outlook for scheduling, email management, and task organization Strong knowledge of Microsoft Word for document creation, editing, and mail merge functions Experience in scheduling appointments, coordinating schedules, and managing calendarsIf you are interested, please call our office at (952) 473-0442.TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .