Vacancy caducado!
JOB SUMMARY
Real Estate Land Investing Team seeks a dynamic, highly self-reliant, goal-oriented, full-time administrative professional that’s interested in a long-term career in real estate. We want someone that can help take our team to the next level! This individual will manage a dedicated number of acquisition and disposition files and will be the main liaison between the clients and our company. Will oversee all upcoming closings for the acquisitions and dispositions departments and will assist with other office and administrative duties for the Operations Department as needed, such as Property Analysis if needed. Also responsible for collaborating between all other departments to ensure a smooth transition of files from one department to the next. Must have the skills to work under pressure and time deadlines, be highly organized, efficient and detail oriented. Ability to multitask efficiently and delegate effectively. Needs to possess excellent communication and people skills. Must be self-motivated and driven to succeed on an individual and team levels. Team player, positive attitude, strong work ethic and enthusiasm are a must.
This individual must have excellent computer and database management skills and be very knowledgeable with the internet, IT issues and CRM databases. Must have the ability to be somewhat flexible with hours and have excitement for growth and future opportunities. Real estate administrative experience is preferred, but not required.
ABOUT US
We are a team focused on buying land properties through data-driven and innovative solutions. We buy real estate assets all cash and close within weeks! Working here isn’t for people who want to punch a clock. It’s for people who want to punch a hole in the status quo and enhance our client’s financial freedom. We look for driven team members who make a difference instead of just a living.
Core Values - what we stand for as a company:
Work the System: Every process in the company is documented in our working procedures (BDS, business documentation system, for short). We follow those procedures tightly and update them quickly when improvements are identified.
Come from Curiosity: When issues arise, come from a place of curiosity, don't place blame.
Be the Easy Button: Go above and beyond for teammates, contractors, and clients.
Constant Improvement: Continually look for learning opportunities, books, and self-improvement
Extreme Ownership: Everyone plays a role up and down the chain; own your role and focus on how to help make things better.
Grit: Is passion and sustained persistence applied toward long-term achievement, with no particular concern for rewards or recognition along the way. It combines resilience,
Position: Transaction Coordinator ambition and self-control in the pursuit of goals that take months, years, or even decades.
WHAT WE OFFER
Work for a growing company with learning always at your fingertips
Highly competitive salary
Work in a highly engaged remote environment, and on a team where everyone wants to see you succeed
Working with a company where you can make a real difference in our clients’ lives and our company’s success
Paid travel for company all hands meetings (typically twice a year)
Opportunity to learn other roles and grow within the company
ESSENTIAL DUTIES AND RESPONSIBILITIES
These are the standards a well-above-average performer will maintain or exceed:
The Transaction Coordinator is an individual who is steady but embraces change. Draws energy from working with people and is optimistic. They are willing and able to provide “referral worthy” customer service while efficiently and effectively helping to manage the real estate acquisitions and dispositions closing processes with very little oversight, and at little or no hassle to clients and third parties. This person relishes the opportunity to build, implement, and efficiently manage multiple systems and coordinate with other team members. They require not only an administrative mind, but also a team collaborative spirit. They are resourceful and deeply committed to creating and using multiple systems to help the team complete their tasks the right way with a high degree of quality (not letting anything slip through the cracks), impeccable attention to detail, and always providing amazingly consistent communication and follow-up.
They have a strong sense of urgency, but not at the expense of quality. This person has immense focus and can do one thing for a long time without getting distracted or bored.
This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability. They demonstrate daily the knowledge, attitudes, skills, and habits of a high achiever who is committed to putting clients first, doing the right thing even when no one is looking, being adaptable to change, always seeking to learn more, and is solutions oriented. This person should have training and/or prior experience in real estate, including communication through email, text, and over the phone. Preferably, this person will have experience with contact management software, and general business software. The Transaction Coordinator is deeply committed to supporting our team in achieving greater and greater levels of success, and to growing his/her own skills while developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for analyzing and upgrading systems within the Operations Department to be completed to exacting standards with maximum efficiency.
Transaction Coordination duties and responsibilities include, but are not limited to…
Act as liaison between Acquisition and Dispositions Agents, real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the closing process of a real estate sale to ensure that fiduciary service is delivered from contract-to-close
Be the first point of contact/resource for the Acquisition team and clients regarding all questions that arise throughout the closing process (and attorneys, lenders, appraisers, escrow office representatives, other transaction coordinators/realtors, etc.)
Introductory call & email to the client and title company with copies of all paperwork & detailed information
Maintaining detailed notes, status’, records, and compliant files for all transactions
Order a preliminary title commitment & required form from the escrow agent
Coordinate with Acquisition and Dispositions Agents and their clients to ensure all required paperwork and tasks are completed for the property to be listed
Review all preliminary title commitments in depth and determine if the property is in fact purchasable for the company, asking for supporting documentation if necessary
Communicate regularly with clients to include progress reports, send them reminders on tasks they need to complete and let them know what to expect in each step of the closing process
Establish relationships and share relevant information with all third parties, including but not limited to photographers, stagers, inspectors, appraisers, attorneys, escrow office representatives, and other agents to ensure a smooth closing process
Monitor, review, & complete all time-sensitive tasks & deadlines through our cloud-based transaction management system
Coordinate and confirm that escrow and option deposits were delivered on time to the escrow agent
Order, confirm, and inform all parties of all scheduled contingencies upon execution of a contract
Assist in preparation of all contract addenda and amendments once our
Acquisitions/Dispositions/Realtor have finalized negotiations, draft any addenda needed along the way, and keep a record of them on file and ensure they are shared with relevant parties
Effectively manage the administrative tasks involved in closing a real estate sale
Upload all contract documents into our compliance system, & facilitate any corrections and/or missing signatures as needed
Confirm receipt of HOA/condo documentation approval by the escrow agent & lender if needed
Coordination of closing date, time, and location with all involved parties – if mail away, confirmation of receipt return of closing documents package – and notify all parties
Ensure timely delivery of lender closing documents to escrow agent
Ensure escrow agent has delivered wiring instructions to buyer before closing
Review all settlement statements/closing disclosures for accuracy
Monitor, review, & complete all time-sensitive tasks & deadlines through our cloud-based transaction management system
General business operations include, but are not limited to…
Oversight or Execution of the following:
Answering office telephone lines. Expectation is that all phone calls and texts will be answered immediately, or returned within no more than 24 hours during normal business hours
Maintain contact database system and back-office support
Supplemental support to team management
Bringing constructive feedback and healthy opportunities back to leadership for conversation
QUALIFICATIONS
Must be comfortable working remotely
Deliver exceptional KPI’s after 3 months of training
At least 2+ years of experience in an administrative role
High Speed Internet is a must. We will ask for an internet speed test
Excellent attention to detail is a must
Ability to communicate effectively and efficiently, and coordinate with other department heads
You will be asked to perform other tasks not listed above on an as-needed basis, so flexibility and adaptability to change is a must
Must be highly computer and technology literate
Must have a reliable computer with at least 250 Gb of hard drive space, a fast processor, ability to create and view Adobe PDF’s, and the Microsoft Office suite of products, Google Suite (Word, Excel, PowerPoint, etc.)
Job Type: Full-time
Salary: $57,000.00 per year
Benefits:
Flexible schedule
Paid time off
Schedule:
Monday to Friday
Experience:
Administrative: 2 years (Preferred)
Work Location: Remote
Vacancy caducado!