Lead Administrative Assistant

Summary: Responsible for the day-to-day support of the Domino’s Technology Leadership Team and team members.  This role reports to the Team Leader, Executive Assistant, and works with a team of other Lead Admin Assistants in the Domino’s Technology (DT) organization. GENERAL RESPONSIBILITIESThe Domino’s Technology Leadership Team is looking for a high-caliber Leadership Team Coordinator to provide administrative support to senior leaders and general support to the organization. Support Domino’s Technology Leadership - 75%Provide Administrative support to 2-3 senior leaders of the technology team:Calendar Management – schedule appointments including logistics and primary point-of-contact for maintaining calendar (ensure urgent matters are prioritized and conflicts are resolved on a timely basis). Schedule and coordinate staff and other meetings.Meeting Facilitation – help ensure that meetings are conducted effectively by collating materials, following set agenda, managing time, taking notes, and publishing minutes.Travel Management – book travel arrangements and logistics to align with prepared itinerary. Communications – draft, review, and send department announcements, as needed.Accounts and Bookkeeping - prepare expense reports for VP+.General Domino’s Technology Support – 25%Coordinate Administrative Functions across Domino’s Technology and cross-functional teamsAssist with coordination of DT-sponsored events, and provide onsite support, as needed.Lead and assist planning of VP-area All Hands meetings, talent reviews, quarterly offsite meetings, and support for DT-wide leadership and All Hands meetings. Organize EOY celebration logistics and provide onsite support as needed. Assist with general office support (examples: distribution list management, office supplies and snacks replenishment, seating charts, new hire onboarding, etc.), as needed.Partner with the Domino’s Technology admin team to maintain and regularly update standardized documentation for department best practices. Assist with special projects, as needed. Including but not limited to assisting with business meeting lunches, preparing draft templates for PowerPoints, attending VP area leadership team meetings, preparing agendas and taking meeting notes.