POSITION: Office Assistant
Job Overview
We are seeking a dedicated and organized Office Assistant to support our team in a fast-paced environment. The ideal candidate will possess strong administrative skills and have the ability to prioritize daily activity. This role is essential for ensuring smooth daily operations and providing excellent service to our clients. The Office Assistant will be responsible for a variety of tasks that require attention to detail, effective communication, and the ability to manage time efficiently.
Schedule: Monday - Friday, 8:30 AM - 5:00 PM
Pay: $18.50 per hour
Responsibilities
Manage incoming calls and respond to inquiries with professionalism and courtesy.
Coordinate front-desk activities which also include distributing correspondences to appropriate staff members and ensuring guests are welcomed positively.
Assist with administrative tasks such as data entry, filing, and document preparation.
Maintain office supplies inventory and place orders as necessary.
Proofread documents to ensure accuracy and clarity before distribution.
Collaborate with team members to improve office processes and enhance productivity.
Entering purchase orders.
Handling requests/queries from our sales division and managers.
Requirements
Proven experience as an Office Assistant or in a similar administrative role.
Strong computer literacy skills, including proficiency in Microsoft Office Suite and G-Suite.
Excellent phone etiquette and communication skills, both verbal and written.
Effective time management skills with the ability to prioritize tasks efficiently.
Attention to detail with strong proofreading abilities.
Familiarity with advanced office procedures is a plus.
Keeping common area(s) clean and organized.