Regional Office: Office Coordinator - Greater Boston (2025-2026)

Finance CoordinatorKIPP MA is looking for a mission-aligned Finance Coordinator to support KIPP MA’s expense, payable, and purchasing processes. Reporting to the Director of Finance, the Finance Coordinator will work closely with staff and schools in the region to ensure school operations run smoothly from a financial perspective. The Coordinator will also assist with ad hoc finance office projects as they arise.This role requires consistent and reliable demonstration of the following essential job functions and key responsibilities:KEY RESPONSIBILITIESAccounts Payable AdministrationReview and administer vendor invoicesReview and administer employee expense reportsProvide accounts payable training to staff related to invoices and expense reimbursementsInvoices and School SupportUpload invoices and code expenditures within the accounts payable systemEnsure that invoice approvals are completed by budget managers in a timely mannerCommunicate regularly with school leaders and operations directors, ensuring financial matters run smoothly at all of KIPP MA’s schoolsSupport schools with purchases being made by KIPP MA staffDeposit checks and cash receipts as received from schools, within a timely mannerVendor RelationshipsManage vendor relationships; respond to vendor inquiries in a timely and professional mannerEstablish partnerships with external vendors including payment processes, items lists, and purchasing discountsIdentify cost-saving opportunities with individual vendorsSet up and maintain vendors in the accounts payable softwarePerform quality checks to ensure that all invoices are received by vendors and paid in a timely mannerOther Finance ResponsibilitiesManage the finance team’s email support inboxPerform month-end procedures to ensure completeness and accuracy of expenses and payablesAssist with annual compliance and financial audits as necessaryDownload, save, and organize monthly statementsAccurately prepare and upload data in the accounting system from the accounts payable systemHandle all accounts payables and receivablesAssistance with private grants: organize documents and deposit checksAdminister corporate accounts such as Amazon, Staples, Uber, WB Mason, etc.Manage all corporate cards by monitoring activity and users.Prepare monthly expense reports, uploads, and reconciliations for credit cards and prepaid cardsEnsure ED credit card statement is reviewed and approved by board membersProvide support to the Director of Finance and Finance Manager with all finance office related tasksGeneral Requirements and ResponsibilitiesEmbody KIPP MA’s Code of Conduct by acting with integrity, leading with humanity, centering self-awareness and critical consciousness, taking personal responsibility, and engaging productivelyParticipate and engage in regional professional development and community events as requiredKIPP MA staff are supported in their demanding work by experienced and dedicated leadership and staff who have themselves proven successful in their role. Our KIPP MA Executive Leadership Teams maintain consistent systems and procedures designed to permit staff to do their best work. In addition to the responsibilities listed above, there will be other duties as assigned commensurate with the Finance Coordinator position.