Principal Clerk Department: City Clerk's Office Employment Status: UFCW
Admin, Non-Exempt, Full-Time (35 Hours/Week) Salary: Grade A04, Step 01,
$20.40/Hour Schedule: Mon-Fri 9:00AM-5:00PM Certifications/Licenses
Required: High School diploma OR General Education Degree (GED) or one
to three months related experience and/or training; or equivalent
combination of education and experience. SUMMARY The City of Chicopee's
City Clerk's Office is hiring a Principal Clerk who is responsible for
extensive clerical duties, which include, typing, researching, filing,
recording, computerizing, reviewing, balancing, and processing various
functions. ESSENTIAL DUTIES INCLUDE: Daily balancing of cash drawer (at
the beginning and ending of a business day). Prepare supplies, machine,
and vault, etc. for the start of the business day. Daily deposit to the
Treasurer's Office of monies received and record such. Update City code
book. Assist employees from other departments with printing,
researching, and updating the City codebook. May answer questions show
how to use the program. May troubleshoot if needed or refer to the MIS
Department. Daily processing of the mail, (such as record requests)
metering it at the end of the day and mailing it. Make various forms for
the office, and Excel spreadsheets per City Clerk. Answer phones and
direct to the proper office or check for any records for customer.
Receive meeting notices, verify that they are valid ( original
signatures, 48-hour notice, etc.) and post in the office log and on the
public board. Periodically type agenda for City Clerk when the Assistant
is out. Sell copies of zoning ordinance to customers. Ordinance checks
on the computer for employees and/or customers, which may be printed.
Must know various ordinances for the job. Copy each appointee the
opening meeting law, which they sign and attach to appointment sheet.
Original document is filed, and their name is transferred to the public
office list. Assist Hearings Officer. Process all resigned appointees,
which includes receiving a resignation, removing them from the public
list and filing. Process special permits and zone changes; notify the
petitioner of approval or denial. Send the petitioner necessary
paperwork so that they may go to the Registry of Deeds to record. Assist
customers with their family tree by search through records and know
different spelling of surnames. Know the law that pertains to public
records. UniBank liaison, dealing with bank personnel and on-line
requests of the City Clerk's Office. Any additional duties as
prescribed by the City Clerk. QUALIFICATIONS Minimum of 5 years'
customer service experience. Ability to work with the public and under
pressure. Preparation and knowledge of Election Procedures and
Programming Good typing and telephone skills. Excellent computer
knowledge. Genealogy experience. Must be able to attend evening City
Council meetings occasionally and work overtime hours around election
times. High School diploma OR General Education Degree (GED) or one to
three months related experience and/or training; or equivalent
combination of education and experience. BENEFITS The City of Chicopee
provides its employees (contingent upon employment status) with a robust
benefits package which include the following: Recurring Sick Time,
Vacation, Thirteen Holidays Per Year, Retirement Plan, and more