Office Administrator

The Office Administrator will facilitate US site operations by managing reception, maintaining an orderly office, and scheduling travel and meetings. Other ad hoc functions can be expected from time to time.  Daily on-site responsibilities include but are not limited to:Reception duties and first point of contact for:Administrative needs (Sign In app)Contractors, visitors, vendors (scheduling & sign in procedures)Office maintenanceCorrespondence with property managementDeliveries including mail, catering, Instacart and general kitchen upkeepShipping and postage (FedEx, USPS, loading dock deliveries, team gifts, swag distributions, etc.)Office management responsibilities, such as:Miscellaneous administrative tasks to support office & operations including all site-related special projectsFacilitate onboarding tasks for new hires (such as fob programming, parking assignments, building access, onboarding schedules for select roles, on-site day 1 greetings, etc.)Ordering office supplies (Amazon, IT)General event planning (annual summer outing, holiday luncheon, staff events, other on- and off-site events as needed)Receiving and sorting deliveriesArranging catering and staff lunchesMaintaining digital bulletin board and awards boardSite maintenance, repairs, improvements (ESI, Cintas)US-based administrative support of EH&S protocols in line with UK Team (this role entails Red Cross training and Emergency Coordinator duties) Scheduling responsibilities, such as:Creating calendar entriesTravel planningExpense reportingBasic meeting coordinationMore complex meeting coordination with the help of the EA teamPlanning staff eventsProvide interstitial support that makes Bicycle a great place to work:Foster connections among colleaguesPromote colleague engagement and solicit contributions to site “virtual” bulletin board and Intranet