Our established commercial electrical contracting firm is seeking a skilled construction office administrative/financial professional who is looking for an opportunity to apply their skills and experience in creating an office ecosystem with a focus on accuracy, efficiency, streamlines record-keeping, and contributes to the growth of the company.
Requirements:
Process monthly client billing in QuickBooks, lien waivers, and any other required documents
Receive payments in QuickBooks, post to client accounts and prepare bank deposits
Accounts Receivable - track balances and communicate with clients as directed
Accounts payable – pay monthly expenses and vendor invoices in a timely manner
Ensure accuracy of financial records
Compile weekly payroll checklists
Assist in generation of proposals and change orders
Maintain electronic project files
Submit and track permit applications
Provide Certificates of Insurance as requested
Works independently and/or within a team setting
Reception – function as gatekeeper for the team; answering phones, greeting guests, sort/distribute mail
Maintain office and kitchen supply inventory, place orders
Administrative support to Management team and other miscellaneous administrative tasks as directed