As an Administrative Assistant, you will provide essential executive support to ensure the smooth operation of our office. Reporting to the Office Manager, your role will involve managing calendars, scheduling appointments, and maintaining effective communication and problem solving, both internally and externally. Your core skills in computer literacy and phone etiquette will be vital in delivering excellent customer service. We are a very fast-paced service business and require someone who is very detail oriented with a strong ability to multi-task, as we handle a high volume of phone calls and emails, daily. We are also looking for a reliable, non-smoking individual who will contribute to a positive and pleasant office environment.
Responsibilities include but are not limited to:
- Provide executive administrative support by managing calendars, scheduling appointments, and coordinating meetings.
- Handle phone and email communications with professionalism and courtesy, ensuring effective client interactions.
- Utilize QuickBooks for client management and invoicing.
- Assist in project coordination, ensuring all logistical details are managed efficiently.
- Perform data entry, filing, and clerical duties while maintaining organization and confidentiality.
QuickBooks and Outlook knowledge a plus but will train the right person.
Benefits include health, vacation time, and 401K. Starting salary is $52,000.00, with room for advancement.
Qualified candidates may email resume to [email protected].