Front Desk Coordinator

Description We are offering a short term contract employment opportunity for a Front Desk Coordinator role in the IT Software industry, based in Boston, Massachusetts. The primary focus of this role will be to manage front desk operations, maintain office supplies, and handle mail distribution and phone inquiries. Responsibilities: Manage and coordinate front desk operations to ensure efficient functioning of the office Handle all incoming calls through a multi-line phone system, providing information or redirecting calls as necessary Distribute mail within the office and handle outgoing mail, including packages Order and maintain office supplies, ensuring that all necessary items are on hand Provide excellent customer service to visitors and staff, answering queries and resolving issues promptly Ensure the reception area is well-maintained, creating a positive first impression for visitors Assist with scheduling meetings, including booking meeting rooms and arranging necessary equipment Support with administrative tasks as required, including data entry and filing Collaborate with other departments to ensure smooth office operations Maintain strict confidentiality of all office-related information. Requirements Proficiency in Mail Distribution Experience with Answering Multi-Line Phone System Familiarity with Ordering Office Supplies Prior experience in a front desk or customer service role would be advantageous Excellent organizational skills and attention to detail Strong verbal and written communication skills Ability to multitask and prioritize tasks Proficiency in using computer software and applications Excellent customer service and interpersonal skills Ability to work in a fast-paced environment Knowledge of office procedures and basic accounting practices Problem-solving and decision-making skills Professional appearance and demeanor Ability to handle sensitive information with confidentiality Willingness to work a flexible schedule if necessary. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .