VMO IT Procurement Coordinator (930873)

The IT Procurement Coordinator is responsible for managing and coordinating the procurement, tracking, and lifecycle management of all IT-related assets including hardware, software, licenses, and mobility services. This position plays a critical role in ensuring cost-effective purchasing, vendor compliance, accurate asset inventory, and licensing audits. The ideal candidate will have strong analytical, organizational, and communication skills to collaborate across departments and support company-wide IT needs.Procurement ManagementCoordinate and process IT hardware, software, and mobile device purchasing requests.Create and manage purchase orders to ensure timely and accurate processing.Evaluate vendor quotes and proposals for price, service level, and value.Track shipments, resolve delivery issues, and verify receipt of goods.Research and identify suitable products or alternatives that meet technical and budgetary requirements for purchase requests.Asset & License TrackingMaintain an accurate inventory of IT assets, including computers, peripherals, software, and mobile devices.Monitor license utilization and renewals to prevent over-purchasing or non-compliance.Ensure proper tagging, assignment, and retirement of assets in the inventory system.Support the return, replacement, and redeployment of devices in coordination with IT.Cost & Contract AnalysisAnalyze pricing trends and vendor performance metrics to assess cost-effectiveness, delivery reliability, and overall value of suppliers over time.Prepare cost comparisons and savings reports to support purchasing decisions and budget optimization initiatives.Maintain comprehensive procurement records, including quotes, contracts, invoices, and cost analyses, to support audits, financial reporting, and vendor accountability.Audit and ComplianceConduct regular audits of software licenses, hardware inventory, and mobile accounts.Ensure compliance with internal controls, procurement policies, and vendor agreements.Assist with internal and external audits by providing documentation and usage reports.Collaboration & SupportWork closely with IT, Finance, HR, and Operations to coordinate procurement-related needs.Serve as a point of contact for operations regarding equipment ordering and usage policies.Assist with onboarding processes by ensuring timely provisioning of IT assets.