Facilities Coordinator (930872)

The Facilities Coordinator provides administrative and operational support to the Facilities Manager for a national real estate portfolio. This position focuses on organizing lease files, coordinating with internal departments, tracking key property-related tasks, and communicating with landlords and vendors. The ideal candidate is detail-oriented, organized, and comfortable working independently in a remote environment.Maintain and organize lease documentation and electronic filesTrack lease terms, renewal dates, and property-related deadlinesCommunicate with landlords and vendors regarding rent payments, maintenance issues, and lease questionsCoordinate with internal departments (Accounts Payable, Legal, Finance) to ensure timely payments and document routingInput and update information in lease tracking spreadsheets and systemsAssist with pulling data, formatting reports, and updating trackers for the Facilities ManagerHelp manage maintenance logs and follow up on open facilities issuesRoute lease documents for signatures and approvals