Great Prairie Area Education Agency has an opening for an Administrative Assistant in our Ottumwa AEA office and as needed in our Fairfield AEA office.241-Day Contract (8-hour days).Starting pay: $17.17-$17.67/hour with a generous paid leave package in addition to a monthly cafeteria plan allotment of $1,010 (any unused cafeteria amount is paid through payroll after taxes to the employee) and IPERS retirement. Position Overview:The Office Administrative Assistant provides high-level support in the agency, performing a variety of administrative support functions. The Office Administrative Assistant supports Administration, designated staff, agency programs, projects, services, and works cooperatively with school administrators, teachers, and external and internal partners creating a positive and professional first and lasting impression. Qualifications:
Minimum of high school diploma or equivalent required.
Three to five years of administrative support experience, business school and/or other advanced training preferred.
Increasingly responsible administrative and office management experience.
Coursework in business administration or a related field is preferred
Evidence of experience with a diverse workforce preferred.
Bilingual skills such as Spanish are very desirable.
Essential Functions:
Models a positive image of the GPAEA, demonstrating a high degree of customer service to visitors, customers and co-workers.
Provides timely support to customers/staff for functions including but not limited to: coordination of schedules/calendars; coordination of meetings and meeting space; resource assembly; development and/or photocopying of documents; preparation of presentations; correspondence; updating agency documents and technical support for agency systems.
Demonstrates excellent communication, personal presentation, and problem-solving skills.
Manages and maintains confidentiality of information.
Demonstrates ability to organize and manage multiple projects and activities.
Recommends policy and procedure revisions as they relate to central support clerical activities.
Participates in meetings, workshops, committees, and professional development opportunities.
Provides system & process support to administrators.
Supports and prepares necessary documents to order equipment, supplies, and online print orders.
Regular, predictable, consistent attendance is essential.
Demonstrates cultural competence and behaviors consistent with the core values, vision, and mission of GPAEA.
Other duties as assigned.
Additional Responsibilities:The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge of standard administrative assistant procedures and office management techniques, including record management, word processing, filing, telephones, video and phone conferencing, note taking, gathering/organizing data, and calendar/schedule maintenance for the office and/or assigned personnel.
Ability to maintain confidentiality.
Strong oral and written communication skills, correct English grammar, punctuation, spelling, and prooing.
Strong interpersonal and customer service skills; in person, in writing, and on the telephone.
Ability to communicate and work well with others.
Ability to anticipate, organize, and prioritize the needs of many individuals within the office and complete work for meeting multiple timelines.
Evidence of accuracy and thoroughness of work products.
Computer experience using both Mac and PC, including Google apps and Microsoft products and web based tools, as well as the ability to learn new applications and resources.
Knowledge and demonstration of cultural competence.
Ability to team with others in accordance with GPAEA’s values.
Physical Requirements:
Ability to travel between schools/sites served.
Normal, routine levels of activity related to bending, carrying, climbing, hearing, lifting, reaching, sitting, standing, vision and walking, and may also involve above-average levels of activity at times that can’t always be anticipated.
Primary Location Ottumwa Office Salary Range Per Hour Shift Type Full-Time