Firm Overview
Key Investment & Management Inc. is a well-established Chicagoland investment and commercial real estate firm seeking a full time Administrative Assistant for our Property Management Team. Founded over 40 years ago, Key Investment & Management Inc. continues to have a well-recognized name in the business attributed to its long-standing practice of personal attention to clients and customers.
Position
This position is full time and in office, Monday through Friday, 8:00 a.m. to 5:00 p.m. We are closed every day for lunch from 12:00 p.m. - 1:00 p.m.
Responsibilities and Duties
Daily Front desk duties
Overseeing all start and end times for staff as well as sign in and sign outs for the day
Full daily assistance to all property managers in the office and daily check-ins with managers
Incoming/Outgoing Mail: sorting/distribution
Incoming emails from tenants, vendors and leads, distribution of same.
Update Office Forms/Lists
Printing of all Bank Statements on the 1st of the month/distribute
Financial Statement Distribution - Scanning/Mailing/Delivery
Bank Runs – Deposits/Mortgage Payments
Residential Lease Renewals – Prep/Mail/Follow Up/Check off
Download all Inspection photos/type up inspection reports from voice recorder
Late Rents – Calls/Collection/Follow Up
5 Days Notices – Prep/Mail/Email
Maintain vendor and commercial tenants COI & Vendor W9 list
Updating of rental list for available apartments weekly
Advertising of all available apartments online
Processing of apartment applications
Qualifications
Minimum of 2 years of administrative experience
Highly motivated, service oriented, self-starter and adaptable to change
Ability to work independently and with minimal supervision
Dependable, punctual and excellent attention to detail
Strong time management, follow-up and organization skills
Ability to prioritize, multitask and work well in a fast-paced environment
Excellent oral and written communication skills
Benefits
Benefits include: 7 1/2 paid holidays, 3 paid sick days, 10 paid vacation days and health insurance coverage.
Voluntary benefits: Dental, vision and 401K.
Our positive, friendly and professional culture expands to every corner of our firm. Team members are excited to be at work and are willing to go the extra mile to achieve success. As part of this team, you will be supported by our qualified and experienced staff. Your skills will be recognized and appreciated, and your team spirit will be a driving force in the culture of our firm.