Job Summary:
The Administrative Assistant facilitates efficient operations by performing a variety of clerical and administrative tasks to support the organization.
Supervisory Responsibilities:
None.
Duties/Responsibilities:
Performs clerical duties including typing, filing, and completion of forms.
Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
Serves as the receptionist for the office, greeting visitors and vendors, and customers.
Answers phones, directs calls to appropriate individuals, and prepares messages.
Copies, sorts, and files records related to office activities, business transactions, and other matters.
Prepares letters, memos, forms, and reports according to written or verbal instructions.
Maintains filing systems both manually and electronically.
Maintains office supplies and coordinates maintenance of office equipment.
Responds to and resolves administrative inquiries and questions.
Manages calendars and schedules appointments.
Performs other related duties as assigned.
Required Skills/Abilities:
Ability to type at least 45 words per minute.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Proficient with Microsoft Office Suite, proficient in word and excel.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently and with a team.
Education and Experience:
High school diploma or equivalent required.
Clerical experience preferred.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 50 pounds at times.