This is a unique opportunity for a savvy, motivated individual who has some related work experience (ex., project management or administrative support in an entrepreneurial environment.)
APEX Wood Floors is a nationally recognized leader in design and innovation of high-quality, handcrafted hardwood flooring for over 35 years, seeks a full time Admin Assistant to join our dynamic team. In this newly created entry-level role, your skills in project organization and your attention to detail will serve you well as you learn our business and support efforts to achieve our mutual goals.
QUALIFICATIONS / ATTRIBUTES POSSESSED BY LEADING CANDIDATES:
1. A minimum of 1 years’ related work experience (ex., project management or administrative support in an entrepreneurial environment)
2. Impeccable integrity, with a tenacious work ethic
3. Strong critical thinking, written and verbal communication skills
4. Detail oriented, with eagle eye for accuracy
5. Highly skilled at organizing their own work – and understanding how that fits into ‘the big picture’. Anticipatory and proactive, with an awareness of shifting priorities and ‘what’s around the corner’.
6. Superb judgment and ‘on your feet’ thinking. Solution-focused, strategic, and resourceful.
7. A desire to grow, learn and enhance skills: Curious, unafraid to ask questions, coachable.
8. Solid grasp of workplace discretion and appropriateness. Understands boundaries and respects the confidential nature of the work performed for project stakeholders that include architects, builders, design vendors and luxury clients.
9. Enjoys engaging with a diverse range of professional contacts (ex., design industry professionals, tradespersons and vendors, current and potential clients).
10. Thrives in an energetic and collaborative entrepreneurial team environment.
11. Valid driver’s license and reliable vehicle enabling work at two office locations (Lombard and downtown Chicago / River North).
12. ‘No-drama’ personality, with a service heart (pitches in to do whatever it takes to ensure success.)
13. Long-term intent.
DUTIES / RESPONSIBILITIES:
1. Support president, sales and production teams with administrative and client/vendor relations.
2. Work on multiple opportunities and tasks simultaneously; able to ‘course correct’ promptly when workload and project direction require it.
3. Software used in this role includes:
a. MS-Office (Outlook, Word, Excel)
b. JobTread CRM software (training provided)
c. QuickBooks Online familiarity is a plus
4. With training, employee will:
a. Learn and understand the Apex Project process.
b. Assist in Production Operations to ensure accurate billing and other job-specific details are tracked.
c. Perform sales support tasks (ex., input and update client and project information in CRM)
d. Promptly and succinctly communicate ‘incomings’ and status updates to project stakeholders.
5. Understand and maintain standards around the firm’s filing and storage protocols
6. Act as ‘scribe’ as requested for meetings; prompt transcription and dispensation of meeting notes.
COMPENSATION & TERMS:
1. This is a full-time position with comp package commensurate with experience/qualifications, ranging from $40,000 - $55,000
2. Daily schedule start and end hours is open for discussion, with preferred start time between 7:30-8:30.
3. This position will be primarily at Shop facility in Lombard, with opportunities to work at our downtown showroom near the Merchandise Mart. A driver’s license and reliable vehicle required. Work-from-home days can be determined after onboarding is complete.
4. Paid time off includes holidays, personal and sick days. Medical, Dental & Vision insurance (employer contributes to premium) in force on first day of first full calendar month following 30 days employment.
5. 401(k) with match up to 4% after 1 year of service.