Senior Meeting Planner (pharma)

What Does a Senior Meeting Planner Do?The Senior Meeting Planner is responsible for the independent planning and executing virtual and live events.Speaker Bureau: She/he will be the point of contact for field sales teams and healthcare professionals in coordinating educational speaker’s bureau meetings and updating the client.Live Meetings: She/he can manage small (under 50) meetings and assist with a variety of larger meetings, including advisory boards, training meetings, product theaters/symposia, and national sales meetings and POAs. The Senior Meeting Planner should be highly motivated and able to succeed in a dynamic environment.Independently coordinate all program logistics for both live and virtual events, including but not limited to venue/site selection, contract negotiations, travel, food and beverage, meeting room set-up, virtual platform management and audio-visual coordination, rooming lists, and ancillary vendors (i.e. entertainment, activities, décor, and/or photographer) Responsible for audience generation (recruitment) and attendee data management, including post-meeting compliance Open Payment reporting  Process and manage healthcare professional payments and vendor invoices Track and prepare accurate attendee spend reports to comply with the Open Payment guidelines Review and reconcile final invoices and pass-through cost reconciliation within mandated timelines Update templates and meeting materials containing program information and coordinate distribution to all targeted attendees according to timelines and client standards Coordinate outsourced ground transportation arrangements for attendees, faculty, client, and staff and update and manage an accurate arrival and departure manifest Work with internal departments to ensure timely coordination and appropriate planning  Maintain ongoing dialogue with manager and project team throughout life of the program to evaluate progress and respond to any changes in the scope of the program   Maintain and/or exceed minimum billable utilization percentages for position level  Required to be available to work outside the company’s standard work hours, including evenings and weekends The ability to maintain flexibility and teamwork in a fast-paced, demanding work environment Adheres to and awareness of PhRMA, FDA, OIG, ACCME, and ADA guidelines  Ability to work independently on assigned projects Ability to prioritize, multitask and plan numerous meetings simultaneously  Ability to take direction and apply appropriately to the planning and execution of ongoing projects Ability to handle conflict, resolve problems, and manage well in a dynamic environment Experience and ability to manage and travel to meetings in the US and internationally Other duties as requested by Associate DirectorTravel may be required up to 35%