Facilities Associate

Shift for this role is 9:30am-6:30pm. Individual shift requirements will vary on client event schedule.This Facilities Associate position is responsible for handling all day-to-day facilities issues including direct liaison with clients, vendors, security and building management as well as maintaining the overall integrity and operational functionality of the office, including aesthetics.Job duties( denotes an “essential function”)Perform regular inspections of the client space (doors, furniture and fixtures) and escalate to relevant vendors for resolutionRespond to employee facility related requests – temperature, parking, etc.Communicate with Account manager and client Facilities ManagerBe able to lift up to 50 lbs. on a regular basis.Interact with clients in person, over the phone or electronically.Adhere to Williams Lea policies in addition to client site policies.Use equipment and supplies in a cost-efficient manner.Coordinate with Building Management on any issues relating to janitorial services, security, parking, etc.Support emergency evacuation plans/fire drillsInteract with vendors for vending machines, coffee service, Life Safety Equipment, day porter, and other facility related services Daily Check-in with Hospitality team for assistance with event setup/breakdownAssist Facilities Manager with minor moves, relocating internal employees to newly assigned workstations / offices Creating nameplates for new hires and updating new nameplates for internal relocations.Coordinate furniture orders/minor furniture changesAssist Account Manager/Facilities Manager with overall maintenance of offices and ad hoc/specialSet tone for the environment by maintaining a positive personality, sense of urgency, independent thinking, self-starting and high-spirited “can-do” dispositionDaily Visitor Office checks for general appearance and supplies (Making visitor signs and placing in visitors offices)Assistance with wrapping up personal items cleaning out workstations / offices for departing employeesAssistance with taking departing employees personal down to their carAssistance wrapping up personal items and sending them UPS to their homeSetup Supply boxes for new hiresProvide court runs or hand-deliver documents/materials as neededWorking conditionsIndividual shift requirements will vary on client event scheduleAbility to work overtime as needed.Work is performed in a professional work environment.Business causal attire required.