Jennings Realty, a third-generation multi-state development, investment and management company located in downtown Evanston seeks a detail-oriented and reliable Accounts Payable Administrator to join our team. This is a full-time, first shift, hybrid position (3 days in office).
The Accounts Payable Administrator is responsible for all facets of accounts payable processes, ensuring accuracy, timeliness, and compliance. The role involves processing invoices and payments, maintaining records, supporting system implementations, and collaborating with various internal and external stakeholders.
The AP Administrator will:
Provide timely and accurate accounts payable services for both internal customers and external vendors for designated companies/locations by check or online/credit payments.
Update daily cash disbursement and transactions.
Manage credit card and ensure payments for credit card(s) for designated locations; serve as back up for all locations.
Review and approve purchase request/orders for designated companies/locations.
Responsible for overseeing employee expense program including managing company credit cards, ensuring timely processing, reconciliations and payment/reimbursements.
Assist with processing weekly redemption work with banking partners; maintain spreadsheet and links periodically.
Create and maintain vendor accounts.
Communicate as needed to assist and problem solve with vendors, property managers.
Ensure taxes are paid for all entities and properties.
Assist on projects and other duties as assigned.
Successful candidates will have:
High School diploma; Associates degree or equivalent in accounting preferred.
2 years of Accounts Payable experience.
Proven experience with Microsoft Office, with at least intermediate Excel and Access skills. Experience with Skyline software and AvidXchange helpful.
Strong communication and organization skills.
Acute attention for details and ability to maintain confidentiality.