The HRA Project Coordinator is the main point of contact for the Hawaii Restaurant Association and will provide high-level administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to daily communications. The position is remote but must be based on Oahu for some in-person meetings and events.
A quiet workplace where you can make phone calls and participate in online meetings is mandatory.
This hybrid position is as an Independent Contractor, Monday -> Friday located on Oahu, Hawaii, some weekends and in-person meetings and events on a case-by-case basis, which will be prearranged & agreed on.
Minimum time commitment: Mornings from 9am - 11am. Monday through Friday.
Responsibilities
Handle internal and external requests and queries appropriately and in a timely manner
Receive calls, take messages and route correspondence
Act as the point of contact between the public, Board of Directors, our members and internal/external clients
Maintain calendar, arrange meetings and appointments and provide reminders
Create meeting minutes
Produce reports, presentations and briefs
Maintain efficient documentation and online filing system
Ability and familiarity with remote work
Professional demeanor
Requirements
Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, Project Coordinator, or in other admin positions
Proficiency with Google Docs, Sheets, Calendar, and MS Office
Organized and familiar with administrative processes and procedures
Must have own Cell phone
Must have own Laptop
Must have access to Wifi in your home office
Full comprehension of office management systems and procedures
Extensive experience acting as host for virtual meetings (primarily Zoom)
Exemplary planning and time management skills
Up to date with advancements in office equipment, software and applications
Ability to multitask, prioritize, pivot (when necessary); quick thinker & be flexible
High-level verbal and written communication skills
Discretion and confidentiality are a must
Must have an automobile to run errands, make deliveries and pickups (mileage reimbursed).
High School degree: additional qualifications as a personal assistant would be considered an advantage
Proficiency in English
Additional helpful proficiencies
Constant Contact
Adobe/PDF editing
Canva
Social Media: Instagram, Twitter, LinkedIn, Facebook
Wordpress
Wild Apricot/Personify