Office Coordinator

Provide office support services to ensure efficiency and effectiveness within the Evolution office;Dealing with incoming/outgoing correspondence in line with the policy, sign for deliveries and direct them to the appropriate staff member, receive, register, and send mails and cargos from/to company parties or partners;Maintain the condition of the office and arrange necessary technical repairs via ticketing system, manage performance;Check and ensure that coffee, vending machines and other office equipment are in working condition, arrange technical maintenance if required;Manage main canteen and small kitchens to be always in order;Monitor office supplies inventory and take care of groceries and water supplies in the office- place order, control deliveries, and go for shopping if needed, prepare expense reports;Greet, assist, and/or direct the public to the appropriate host employee;Manage Biometric system, taxi service, visitors’ sign-up system and register visitors in line with the policy;Coordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc.;Managing wiki page & EvoSpace for related responsibilities;Assist in the planning and preparation of meetings, conferences, event organization and team buildings;Manage and supervise plants & gardening service;Cooperate with Security;Take a part in training processes of the new employees in department;Monitor and manage with Gym and Yoga related matters;Assist with travel arrangement (if applicable);Manage ‘Fame wall’ updates and supervise technical condition (if applicable);