We are looking for someone to fill the role of Administrative Assistant, responsible for supporting the estimating & engineering department’s daily work activities. We are hopeful this candidate can advance to JR Estimator after training and working in this role for a while.
This position is responsible for coordinating the administrative tasks of preparing service and parts quotes, job set-ups and processing contractual change orders.
Responsibilities for this role includes:
-General Office and administrative support by maintaining organizational files and records
-Create and maintain detailed spreadsheets for various purposes within the department.
-Responsible for file setup and management, coordinating with stakeholders to get necessary information.
-Communication with company and customer personnel as necessary.
-Updating information in Salesforce and other internal systems.
-Preparation, ordering, and submittal of finish samples and submittal drawings.
-Proofreading and making necessary corrections to the bids prior to sending them out to the customers.
-Utilizes software and/or company tracking systems to keep bid information current and accessible to a variety of users.
Skills Needed for this role includes:
-Successful candidates must have prior experience working in a fast-paced environment.
-Previous experience involving construction sequences/schedules and project milestones is desired but not required.
-Candidates must be able to navigate architectural plans, specifications, and design drawings.
-Proficiency in MS Word, MS Excel are required. Google docs / suite preferred.
-This role requires exceptional time management skills as well as the ability to prioritize workload.
-Must be detail-oriented and a go-getter who can work independently, as well as efficiently function within a team setting
-Self-starter, problem solver and able to assess situations and react accordingly.
-Excellent customer service and interpersonal skills.
-Ability to develop a high level of personal credibility with employees and management.
-Must be able to handle sensitive/confidential information and situations with high ethics, confidentiality, diplomacy, patience and tact.