Sr. Executive Administrator

Sr. Executive Administrator Job Description and Responsibilities We are seeking a highly skilled and experienced Senior Executive Assistant to provide exceptional administrative support to our Head of Global Sales and Commercial Operations. This role requires anticipating needs, managing complex schedules, and handling confidential information with the utmost discretion. The ideal candidate will be proactive, solution-oriented, and capable of thriving in a fast-paced environment.  Key Responsibilities: Administrative Support: Serve as the first point of contact for the executive and develop systems to prioritize the executive’s time and activities. Draft correspondence, calendar meetings, answer and screen executive's phone calls, and direct inquiries to the appropriate party within the team. Manage a complex calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and/or internal), group events, and booking conference rooms. Process expense reports on behalf of the executive Prepare meeting materials, including assisting with the creation of presentations, handouts, and other related materials, as well as printing, binding, and collating of materials. Support projects as needed for the executives such as employee rewards programs and the creation of functional org charts.  Event and Project Management: Plan, coordinate, and fully execute logistics for team and leadership meetings and events. Coordinate conference/meeting room setups, order catering, and make logistical arrangements. Support the leadership team on ad hoc projects and track open issues to closure. Organize key staff events such as All Staff meetings and bi-annual reviews.  Team Collaboration: Collaborate with key leaders to ensure timely delivery of their commitments and manage agendas for key meetings. Establish and maintain effective and cooperative professional relationships with all levels of management, employees, and outside clients.  This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.