Part Time Property Management Assistant Wanted

Part-Time Assistant

Job Description

Job Title: Assistant – Part Time

Department: Administrative

Reports To: Property Manager

Basic Functions

 Assist the property manager with all aspects of running a property management company that

rents single family homes

 Be on site 3 days a week and on call every other weekend for emergencies and showings

 Office Hours = Monday, Tuesday and Friday – on call after hours and weekends if needed

Responsibilities

1. Assist the property manager with obtaining, scheduling and working with vendors and contractors.

2. Assist the property manager with showing rentals, drafting tenant paperwork and collecting/recording

rent owed from tenants.

3. Be on-call when necessary after hours and every other weekend to respond to urgent or emergency

maintenance issues with HVAC systems, water heaters and other items that maintenance would

have to address immediately.

4. Assist the property manager with inspecting properties when needed. This includes: tenant

maintenance requests, move-in inspections, move-out inspections. A reliable vehicle, valid driver’s

license and liability car insurance are required.

6. Maintain good tenant relations by prompt and complete response to tenant problems when needed.

7. Assist with the preparation and organization of reports and invoices for work that has been

completed. This includes submitting invoices from contractors and other vendors for payment to the

Gold Coast Residential accounting department.

8. Maintain paper and digital records in an organized manner. This includes work orders/repairs

completed, receipts, checks collected from tenants and other financial records. Knowledge of or

training for the computer program “Rent Manager” will be needed.

9. Answer and respond to phone calls and texts.

Skills

 Oral Communication Skills

 Written Communication Skills

 Interpersonal Skills

 Tenant Relations

 Diplomacy

 Organization

Experience

 Time Management

 Professionalism

 Computer Literacy

 Flexibility

 Good Judgement

 Prior experience managing multiple properties is helpful but not required.